Administrative Assistant

Coulson Aviation; Port Alberni; On-site; CAD 30,000 - 60,000; Full time

Job summary

A global aviation company in Port Alberni is seeking an Administrative Assistant to provide vital support to the team. Responsibilities include managing filing systems, assisting the Project Manager, and maintaining accurate records. The ideal candidate has 2-3 years of experience and strong proficiency in Microsoft Office. This role offers a pay range of $18–$22 per hour, company-paid benefits, and a pension plan.

Benefits

Company-paid benefits

5% matching pension plan

Qualifications

• 2–3 years of administrative experience.
• Strong organizational and time management skills.
• Accuracy and attention to detail in data entry and recordkeeping.

Responsibilities

• Develop and maintain a well-organized filing system for quick retrieval.
• Provide support to the Project Manager including scheduling and documentation.
• Assist in drafting, editing, and formatting Standard Operating Procedures.

Skills

Organizational skills

Microsoft Office proficiency

Time management skills

Interpersonal skills

Job description

Overview

Be part of the organizational backbone that keeps our operations running smoothly. Support our mission-driven aviation team as an Administrative Assistant at Coulson Aviation. In this role, you’ll provide critical administrative support, ensuring accuracy, efficiency, and seamless coordination across our projects and systems.

As part of a growing, global aviation company, you’ll help maintain the structure and flow that allow our teams to perform at their best.

Why Join Coulson

• Impact: Your organizational skills help keep mission-critical projects on track.
• Growth: Gain hands-on experience in administration within a global aviation environment.
• Global Reach: Be part of a company operating in Canada, USA, Australia, and Chile.
• Culture: Professional, supportive, and committed to safety and excellence.

Keep reading if you’re ready to contribute your skills, support a fast-paced aviation team, and grow your career with us!

Role Location

We’re seeking an ADMINISTRATIVE ASSISTANT to join our team in Port Alberni.

How You’ll Contribute

• Develop and maintain a well-organized filing system for quick and efficient information retrieval.
• Provide administrative support to the Project Manager and team, including scheduling, correspondence, and documentation.
• Create templates and standardized documents to support operational consistency.
• Assist in drafting, editing, and formatting Standard Operating Procedures (SOPs).
• Enter data accurately into multiple systems and spreadsheets, maintaining precision under tight deadlines.
• Respond to internal inquiries and requests with professionalism and a positive attitude.
• Support special projects and adapt to shifting priorities as needed.
• Follow all company policies and procedures, ensuring compliance with safety and organizational standards.
• Perform other related duties as assigned.

What You’ll Bring

• 2–3 years of administrative experience.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office programs (Word, Excel, Outlook, PowerPoint).
• Accuracy and attention to detail in data entry and recordkeeping.
• Strong interpersonal and communication skills; ability to work well in a team environment.
• Experience in aviation or manufacturing (an asset).

What’s In It For You

• $18–$22 an hour, depending on experience.
• Company-paid benefits.
• 5% matching pension plan.
• A chance to be part of a mission-driven, global aviation organization.

Coulson Aviation supports diversity, equity, and a workplace free from harassment and discrimination. We are committed to providing accommodation for applicants with disabilities throughout the hiring process. If you require accommodation, please let us know and we will work with you to meet your needs.