administrative assistant

Jack R. Bowerman, CPA - Professional Corporation; Ottawa; On-site; CAD 45,000 - 60,000; Full time

Job summary

A professional accounting firm in Ottawa seeks an Office Administrator to manage office procedures, assist clients, and perform basic bookkeeping tasks. The ideal candidate has a Bachelor's degree and over 5 years of experience in office management. Responsibilities include motivating staff, preparing documents, and maintaining office supplies. The role offers benefits such as mileage reimbursement and free parking.

Benefits

Mileage paid

Free parking available

Qualifications

• Minimum 5 years of experience or equivalent experience.
• Valid driver's license and own vehicle required.
• Strong attention to detail and ability to work under pressure.

Responsibilities

• Motivate staff and determine office procedures.
• Answer telephone and electronic enquiries.
• Greet people and manage information filing systems.

Skills

MS Excel

MS Outlook

MS Word

Database software

Excellent oral communication

Excellent written communication

Time management

Multitasking

Education

Bachelor's degree

Tools

Simply Accounting

Electronic scheduler

Job description

Overview

Work Term: Permanent

Work Language: English

Hours: 37.5 to 44 hours per week

Education: Bachelor\'s degree

Experience: 5 years or more

or equivalent experience

Responsibilities

• Motivate staff
• Open and distribute mail and other materials
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• IBM Lotus
• MS Office
• Simply Accounting

Technical terminology

• Legal
• Financial
• Business

Area of specialization

• Correspondence
• Reports and records
• Financial statements
• Invoices
• Accounting

Transportation / travel information

• Own vehicle
• Valid driver\'s licence
• Public transportation is not available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Physically demanding

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening questions

• Are you authorized to work in Canada?
• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you have the above-indicated required certifications?
• Do you live near the job location?
• What is the highest level of study you have completed?

Financial benefits

• Mileage paid

Other benefits

• Free parking available