Administrative Assistant

Dollarama; Mount Royal; On-site; CAD 30,000 - 60,000; Full time

Job summary

A major retail organization in Montreal is seeking an Administrative Assistant to support the Legal Affairs department. The ideal candidate will manage administrative files, coordinate meetings, and ensure efficient document management. A diploma in Administrative Assistant studies and proficiency in Microsoft Office are required, along with excellent bilingual communication skills in English and French. This full-time position offers opportunities for career development in a fast-paced environment.

Qualifications

• Minimum one year of experience in a similar administrative role.
• Excellent verbal and written communication skills in English and French.
• Comfortable working in a fast-paced and dynamic environment.

Responsibilities

• Oversee day-to-day management of administrative files.
• Draft, edit, and format documents including letters and presentations.
• Coordinate and schedule meetings, manage lawyer’s calendar.

Skills

Microsoft Office proficiency

Bilingual in English and French

Attention to detail

Time management

Organizational skills

Education

Diploma in Administrative Assistant studies (DEP, AEC)

Tools

Microsoft Office Suite

OpenText

Job description

About the role: Administrative Assistant

Reporting to the Senior Vice President, Legal Affairs, you will play a key role in supporting the daily operations of the Legal Affairs department. You will be responsible for managing administrative files, preparing and reviewing documents, tracking important deadlines, and ensuring the overall efficiency and organization of the department. This role requires exceptional attention to detail and strong organizational skills as you handle tasks such as document filing, calendar coordination, and stakeholder follow-ups. You will support the SVP, Legal Affairs with ongoing administrative duties, contributing to smooth legal operations and reliable document management.

Responsibilities

In this position, you will oversee day-to-day management of administrative files within the Legal Affairs team, ensuring electronic file databases are up to date. You will draft, edit, and format documents including letters and presentations, and conduct basic research to assist in legal file preparation. You will coordinate and schedule meetings, manage the lawyer’s calendar and email communications, and follow up with internal and external stakeholders to collect required signatures. You will also oversee the invoice approval and payment process and assist paralegals with permit and license renewals, maintaining a high level of time management and independence.

Benefits and Salary

Corporate Benefits & Work Environment: Benefits details are provided by Dollarama according to company policy. In this role, you can leverage Microsoft Office proficiency and familiarity with document management systems (e.g., OpenText) to support efficient workflows. Salary is determined by experience and role level, and is not specified here.

Career Development & Bilingual Advantage: You will gain experience in legal administrative support within a major retail organization. Your fully bilingual capability in English and French enhances your value and opens opportunities for growth in a dynamic, fast-paced environment.

Job Type: Full Time, Regular/Permanent

Requirements / Skills

Education & Experience: Diploma in Administrative Assistant studies (DEP, AEC) and a minimum of one (1) year of experience in a similar role. You will demonstrate excellent verbal and written communication skills in both English and French, with a professional and courteous demeanor.

Technical & Organizational Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with OpenText or similar document management software is an asset. You must show exceptional attention to detail, strong time management, and the ability to manage follow-ups independently under tight deadlines in a fast-paced environment.

• Diploma in Administrative Assistant studies (DEP, AEC)
• Minimum one year of experience in a similar administrative role
• Excellent verbal and written communication skills in English and French
• Strong ability to manage follow-ups independently with minimal supervision
• Exceptional attention to detail and organizational skills
• Proven ability to manage time and priorities effectively under tight deadlines
• Comfortable working in a fast-paced and dynamic environment
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with OpenText or similar document management software is an asset
• Bilingual in French and English, both written and spoken