Administrative Assistant

Bell Canada; Montreal; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A leading telecommunications company is seeking an Executive / Administrative Assistant in Montreal to support the Director of Pension and Benefits and other Directors. This role requires exceptional organizational skills, discretion, and a minimum of 5 years of experience in a corporate setting. You will manage complex calendars, coordinate travel, and ensure effective communication between stakeholders. Candidates must be bilingual and able to interact with French and English speakers across Canada. Enjoy a comprehensive benefits package and flexible work arrangements as part of our inclusive team.

Benefits

Competitive salary

Medical, dental, vision and mental health benefits

35% discount on services

Qualifications

• Minimum 5+ years of experience supporting executives in a corporate environment.
• Interact with French & English speaking stakeholders across Canada.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to Directors.
• Manage complex calendars and schedule meetings.
• Handle confidential information with integrity.

Skills

Advanced proficiency in Microsoft Office Suite

Strong organizational abilities

Excellent written and verbal communication skills

Time management

Ability to work independently

Multitasking abilities

Education

Post-secondary education in Business Administration

Job description

At Bell, our purpose is to advance how Canadians connect with each other and the world. We achieve this by providing consumers and businesses with the best network technologies in the world, innovative digital solutions and seamless customer experiences. It’s all developed and delivered by the members of #TeamBell and we’re always on the lookout for people with great skills and experiences.

We provide a supportive and inclusive community where all team members can succeed. And through our commitment to environmental, social and governance initiatives, you will feel good about the greater impact you will have – making every day better for people as they connect, work, learn and play.

Join us. You belong at Bell.

Be part of the team that drives the achievement of our strategic objectives. You’ll work collaboratively with a team of professionals, managing the performance and risk profile of Bell, balancing the needs of customers, investors and team members with long-term business success.

Summary

The Executive / Administrative Assistant will provide high-level administrative support to the Director, Pension and Benefits and approximately four Directors, including their respective teams. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will act as a trusted partner, ensuring seamless day-to-day operations and supporting strategic initiatives.

Key Responsibilities

• Executive Support:
  • Manage complex calendars, schedule meetings, and coordinate travel arrangements for the Directors.
  • Prepare and organize briefing materials, presentations, and reports for internal and external meetings.
  • Handle confidential information with the highest level of integrity and discretion.
• Team Coordination:
  • Serve as a liaison between executives, internal teams, and external stakeholders.
  • Support departmental communications, including drafting correspondence and announcements.
  • Assist with onboarding and administrative needs for team members.
• Operational Excellence:
  • Track and manage deadlines, deliverables, and follow-ups for key projects.
  • Process expense reports and monitor budget-related activities as required.

Critical Qualifications

• Education: Post-secondary education in Business Administration or related field preferred.
• Experience: Minimum 5+ years of experience supporting executives in a corporate environment.
• In the course of their duties, this person will be required to interact with French & English speaking stakeholders across Canada.
• Skills:
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational, time management, and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Ability to work independently and collaboratively in a dynamic environment.

Preferred Qualifications

• Professionalism and discretion
• Attention to detail and accuracy
• Proactive problem‑solving
• Strong interpersonal skills

Additional Information

• Position Type: Management
• Job Status: Regular - Full Time
• For work arrangements that are ‘Hybrid’, successful candidates must be based in Canada and report to a set Bell office for a minimum of 3 days a week. Recognizing the importance of work‑life balance, Bell offers flexibility in work hours based on the business needs.
• Please apply directly online to be considered for this role. Applications through email will not be accepted.

Adequate knowledge of French is required for positions in Quebec.

We know that caring for our team members is at the heart of a healthy, positive and thriving workplace. As part of our team, you’ll enjoy a comprehensive compensation package that includes a competitive salary and a wide range of benefits to support the well‑being of you and your family. As soon as you join us, you'll be eligible for medical, dental, vision and mental health benefits that you can tailor to your specific needs. Plus, as a Bell team member, you'll enjoy a 35% discount on our services and access exclusive offers from our partners.