administrative assistant

Danny Franchino Insurance and Financial Services Ltd.; Mississauga; On-site; CAD 30,000 - 40,000; Full time

Job summary

An insurance and financial services provider in Mississauga is seeking an administrative professional to coordinate seminars, supervise staff, and provide customer service. Ideal candidates will have college education, around 7 months of experience, and proficiency in MS Office. This position requires excellent organizational skills and effective communication. A commitment to detail and the ability to thrive in a fast-paced environment are essential.

Qualifications

• Must have 7 months to less than 1 year of experience.
• Experience in a fast-paced environment.
• Ability to work under tight deadlines.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Supervise and train staff.
• Provide excellent customer service.

Skills

Excellent oral communication

Excellent written communication

Organized

Reliability

Education

College / CEGEP

Tools

MS Excel

MS Outlook

MS Word

MS Office

Job description

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Open and distribute mail and other materials
• Supervise other workers
• Train staff
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service

Education

• College / CEGEP

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Word
• MS Office

Work conditions and physical capabilities

• Fast-paced environment
• Tight deadlines
• Attention to detail

Personal suitability

• Excellent oral communication
• Excellent written communication
• Organized
• Reliability

Experience

• 7 months to less than 1 year
• Durée de l employment: Permanent
• Langue de travail: Anglais
• Heures de travail: 30 hours per week