administrative assistant

Vi-Can Consultants; Mississauga; On-site; CAD 45,000 - 55,000; Full time

Job summary

A consulting firm in Peel Region is seeking an office coordinator. Responsibilities include organizing daily operations, managing contracts, and directing staff. Candidates need a college diploma and 1-2 years of experience, with strong organizational and communication skills. This is a permanent role requiring 30 to 35 hours of work per week, with free parking available.

Benefits

Free parking available

Qualifications

• 1-2 years of relevant experience.
• Ability to work independently in a fast-paced environment.
• Strong attention to detail and ability to manage tight deadlines.

Responsibilities

• Coordinate and control daily operations and staff.
• Plan and organize daily operations and budgets.
• Manage contracts and oversee preparations of reports.

Skills

Organizational skills

Communication skills

Customer service

Basic bookkeeping

Attention to detail

Education

College diploma or certificate (1-2 years)

Job description

Education:

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tasks:

• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Train staff
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Supervise office and volunteer staff

Area of work experience:

• Purchasing, procurement and contracts

Transportation / travel information:

• Public transportation is available

Work conditions and physical capabilities:

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision

Experience:

• 1 year to less than 2 years

Other benefits:

• Free parking available
• Parking available
• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 30 to 35 hours per week