administrative assistant

Ribs Transport Inc.; Milton; On-site; CAD 40,000 - 50,000; Full time

Job summary

A transportation company in Halton Region seeks an organized individual to manage daily operations, coordinate communication, and provide customer service. The ideal candidate has a secondary school graduation certificate, excellent communication skills, and 1-2 years of relevant experience. Proficiency in MS Office is essential. This is a full-time, permanent position with a collaborative team environment.

Qualifications

• 1-2 years of experience in a similar role.
• Ability to work independently in a fast-paced environment.
• Flexibility and strong organizational skills.

Responsibilities

• Coordinate the flow of information within the team.
• Direct and control daily operations.
• Compile data, statistics and prepare reports.

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Time management

Client focus

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

Google Drive

Job description

Overview

• Employment duration: Permanent
• Working language: English
• Working hours: 40 hours per week

Education

• Secondary (high) school graduation certificate

Work setting

• Transportation company

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Conduct performance reviews

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Social Media
• MS Access
• MS Office
• Google Drive
• Electronic mail

Area of specialization

• Correspondence
• Reports and records
• Invoices
• Payroll services

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Experience

• 1 year to less than 2 years

Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

• Does not require Canadian work experience

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers