administrative assistant

Tabreed Thermal Control Ltd; Hamilton; On-site; CAD 50,000 - 70,000; Full time

Job summary

A thermal control company in Hamilton, Ontario is seeking a candidate for an on-site role requiring 3-5 years of experience in purchasing and contracts. The candidate should possess strong multitasking, communication, and organizational skills. Responsibilities include coordinating team information flow, managing contracts, and planning daily operations. Benefits include a health plan with a dental option.

Benefits

Health benefits

Dental plan

Qualifications

• 3-5 years of experience in a relevant field.
• Experience in purchasing and contracts is required.
• Strong organizational and time management skills.

Responsibilities

• Coordinate the flow of information within the team.
• Establish and implement policies and procedures.
• Manage contracts and provide customer service.
• Plan and organize daily operations.

Skills

Multitasking

Excellent oral communication

Excellent written communication

Attention to detail

Education

College, CEGEP or other non-university certificate or diploma

Tools

Google Docs

Jira

MS Excel

MS Word

Accounting software

Google Drive

Job description

Overview

Languages
English or French

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• or equivalent experience

Experience
3 years to less than 5 years

On site
Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Oversee payroll administration
• Provide customer service
• Perform basic bookkeeping tasks
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• Google Docs
• Jira
• MS Excel
• MS Windows
• MS Word
• Social Media
• Accounting software
• Google Drive

Area of work experience

• Purchasing, procurement and contracts
• Immigration
• Human resources

Area of specialization

• Reports and records
• Contracts
• Invoices
• Project management
• Accounting
• Payroll services

Additional information

Work conditions and physical capabilities

• Work under pressure
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Time management

Benefits
Health benefits

• Dental plan