Administrative Assistant

The Agency | A Two Twelve Company; Grande Prairie; On-site; CAD 35,000 - 45,000; Full time

Job summary

A leading administrative services provider in Canada is seeking an OFFICE ASSOCIATE for a temporary position to provide exceptional administrative support. The candidate must have a High School Diploma or GED and at least three years of office experience. Duties include managing calls, scheduling appointments, handling payroll, and supporting accounting operations. Strong organizational, communication, and multitasking skills are essential for this role.

Qualifications

• Minimum three (3) years experience in an office setting or administrative role.
• Strong attention to detail.
• Ability to manage multiple responsibilities including Reception and Administration.

Responsibilities

• Answer, screen, and forward incoming calls.
• Organize and schedule appointments and meetings.
• Maintain contact list and handle document distribution.
• Prepare and submit purchase orders and expense reports.
• Support accounting operations and manage payroll.

Skills

Proficient on computers

Excellent time management skills

Attention to detail

Problem solving skills

Excellent written communication skills

Excellent verbal communication skills

Strong organizational skills

Planning skills

Education

High School Diploma or GED

Job description

OFFICE ASSOCIATE - Temporary Administrative Assistant

Casual/ Multiple Businesses/ Multiple Locations

Position Summary

Our Administrative Assistants are trained to provide exceptional support to ensure efficient operation of the office. We understand the importance of having Office Associates that are capable and available to support managers and employees through a variety of tasks related to organization and communication.

Duties & Responsibilities

• Answer, screen, and forward incoming calls
• Provide information by answering questions and requests
• Organize and schedule appointments and meetings
• Maintain contact list
• Handling and assisting with document distribution and other administrative projects
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc
• Arrange meetings, attend and take meeting minutes as required
• Prepare and submit purchase orders and expense reports
• Assist in the development and implementation of administrative systems, procedures and policies
• Perform clerical work as required
• Knowledge of accounts payable, accounts receivable, or payroll
• Manage and maintain all aspects of payroll from scheduling to verification
• Prepare and disburse invoices to customers
• Analyze transaction details to identify refunds, negative delinquent and insufficient payments
• Reconcile transactions with statements
• Maintain accurate financial record of all receivable transactions, verifications, etc
• Support accounting operations
• Ability to manage multiple responsibilities; including Reception, Administration, as well as additional duties as required

Qualifications & Skills

• High School Diploma or GED
• Minimum three (3) years experience in an office setting or administrative role
• Proficient on computers
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Strong attention to detail

Submit your resume and cover letter to The Agency at [e-mail]

Any questions can be directed to Courtney 780-833-1112

At The Agency, we prioritize your privacy and confidentiality. All applications will be kept strictly confidential until we obtain your permission to share your information with the employer or organization you are applying to. Your trust is important to us, and we are committed to maintaining your confidentiality throughout the recruitment process.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. We are committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified individuals. We celebrate equity, diversity, and inclusion and are committed to building a diverse team that will make a positive contribution to the communities where we live and work.