administrative assistant

CJF MARKETING INC.; Edmonton; On-site; CAD 35,000 - 45,000; Full time

Job summary

A marketing firm in Canada seeks an Administrative Assistant to manage operations, coordinate events, and provide customer service. Candidates should have a secondary school diploma and be familiar with MS Office. This position involves multi-tasking in a fast-paced environment with excellent communication skills. Training will be provided.

Qualifications

• Ability to work independently and under minimal supervision.
• Experience in a fast-paced environment with tight deadlines.
• Strong attention to detail and ability to multitask.

Responsibilities

• Arrange and co-ordinate seminars and conferences.
• Plan and organize daily operations.
• Provide customer service and ongoing support to clients.

Skills

Multitasking

Excellent oral communication

Excellent written communication

Flexibility

Organized

Team player

Attention to detail

Time management

Client focus

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

Google Drive

Adobe Acrobat Reader

Job description

Work Term : Permanent

Work Language : English

Hours : 30 hours per week

Education : Secondary (high) school graduation certificate

Experience : Will train

or equivalent experience

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Social Media
• MS Office
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner