administrative assistant

Canadian Network Installations; Edmonton; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading construction and installation firm in Canada is seeking a skilled individual to manage operations and coordinate team tasks. This permanent role requires strong communication skills, the ability to handle multiple tasks, and proficiency in MS Office and project management software. Ideal for candidates with a college diploma and relevant experience in a fast-paced environment.

Benefits

Dental plan

Health care plan

Disability benefits

Group insurance benefits

Life insurance

Qualifications

• 1 to 2 years of experience in a similar role.
• Proficient in project management tools and MS Office.
• Ability to work under pressure and manage deadlines.

Responsibilities

• Coordinate the flow of information within the team.
• Plan and organize daily operations.
• Manage contracts and prepare necessary documentation.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Client focus

Time management

Organized

Education

College diploma or certificate (1-2 years)

Tools

MS Excel

MS Word

Google Docs

Project management software

MS PowerPoint

Job description

Work terms

• Work Term: Permanent
• Work Language: English
• Hours: 30 to 40 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 1 year to less than 2 years
• or equivalent experience

Work setting

• Construction
• Transportation, communication and utilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct staff
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Prepare contracts and other papers

Computer and technology knowledge

• Google Docs
• Microsoft Visio
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Enterprise resource planning (ERP) software
• MS Project
• Project management software
• SharePoint
• MS Office
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Technical terminology

• Legal
• Engineering
• Financial
• Business

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams
• Project management
• Business process management
• Corporate social responsibility

Security and safety

• Enhanced reliability security clearance
• Confidential security clearance
• Criminal record check

Transportation / travel information

• Willing to travel regularly
• Valid driver\'s licence
• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage

Financial benefits

• Group insurance benefits
• Life insurance

Other benefits

• Other benefits