Administrative Assistant

Sambro Elementary; Dartmouth; On-site; CAD 30,000 - 60,000; Full time

Job summary

A regional educational institution in Dartmouth is seeking a School Based Administrative Assistant. The role includes providing administrative support, collaborating with staff, and reporting to the School Principal. Candidates should have a diploma in Office Administration and experience in a busy office environment. The position offers a competitive hourly rate and a supportive work atmosphere.

Benefits

Competitive compensation

Comprehensive health benefits

Defined pension plan

Generous sick time benefits

Career growth opportunities

Qualifications

• Completion of a recognized Office Administration certificate program.
• Minimum two years experience in a fast-paced office.
• Willingness to train in job-related software programs.

Responsibilities

• Provide administrative support in daily operations.
• Work collaboratively within the school environment.
• Report directly to the School Principal.

Skills

Advanced computer system proficiency

Word processing

Spreadsheet management

Database utilization

Education

Diploma in Office Administration/Management

Job description

Overview

The Halifax Regional Centre for Education (HRCE) is the largest Centre for Education in Atlantic Canada with over 11,000 full-time, part-time and casual employees. Serving more than 58,000 students in 137 schools, our geographic region spans a 350 km radius. Add yourself to a world of learning today!

HRCE offers

• Attractive schedules offering work / life balance
• Competitive compensation and time off
• Comprehensive health and dental benefits cost-shared with the employer
• Defined benefit pension plan with contributions matched by the employer
• Access to generous sick time benefits
• Excellent career opportunities and potential for professional growth and development
• Employee and Family Assistance Program

Note: School Based Administrative Assistants are members of the Nova Scotia Government and General Employees Union, Local 53 (NSGEU). The NSGEU collective agreement applies.

Responsibilities

The School Based Administrative Assistant shall provide the required administrative support to the school in all aspects of its day to day operations. A School Based Administrative Assistant works in a team-based environment and displays a high degree of professionalism and diplomacy in dealing with the general public, students, staff, volunteers and outside agencies. Consistent with Department of Education and Early Childhood Development and Halifax Regional Centre for Education policies, the Administrative Assistant will work within an established accountability framework to ensure maximum results are achieved in delivering support services to schools. Working collaboratively within the school, the Administrative Assistant reports directly to the School Principal.

Qualifications

• a) Completion of a diploma / certificate program from a recognized institution in Office Administration / Management, Secretarial Science, or an acceptable equivalent obtained through relevant job training and experience;
• b) Minimum two (2) years recent experience in a fast-paced office environment utilizing an advanced computer system with proficiency in word processing, spreadsheets and databases;
• c) Willingness to train in job-related software programs including an advanced Student Information System, accounting software and website maintenance required.

Rate of Pay

The starting hourly rate is $27.15. Rates are based on a five (5) step scale with step increases occurring annually in accordance with the Collective Agreement as shown below.

• Step 1 — Hourly Rate 27.15; Annual Salary (10-month schedule) 41,811.00
• Step 2 — Hourly Rate 27.79; Annual Salary 42,796.60
• Step 3 — Hourly Rate 28.47; Annual Salary 43,843.80
• Step 4 — Hourly Rate 29.09; Annual Salary 44,798.60
• Step 5 — Hourly Rate 30.22; Annual Salary 46,538.80

This is a 10-month per year position with a work schedule in accordance with the school year calendar which includes time off at Christmas and March Break. Permanent Administrative Assistants (10-month) remain at the same site annually and are placed on layoff when school is not in session for the months of July and August (unpaid period).

Hours of Work

Seven (7) hours per day (excluding lunch) totaling 35 hours per week, Monday through Friday between the hours of 7:30 a.m. and 4:30 p.m. Administrative Assistants are entitled to an unpaid lunch break of at least one-half (1/2) hour and up to one (1) hour to be scheduled in consultation with the immediate supervisor.

In accordance with Article 21.03 (b) of the NSGEU Collective Agreement the start date of the position may vary from the date listed above should the successful applicant be a bargaining unit employee.