Administrative assistant

2301149 Ontario Inc. O / A Helix Contracting; Central Ontario; On-site; CAD 30,000 - 60,000; Full time

Job summary

A general contracting company in Orillia is seeking an Administrative Assistant. Responsibilities include coordinating daily operations, maintaining data systems, and training staff. Candidates should have clerical experience, a high school diploma, and a valid driver’s license. Salary is $25.56 per hour with benefits including disability insurance and a work vehicle.

Benefits

Disability insurance

Work vehicle

Accommodation provided

Qualifications

• At least 6 months of clerical experience or relevant college program.
• Valid driver’s license (class G) required.
• Fluency in English required.

Responsibilities

• Coordinate and control daily operations.
• Train staff and oversee administrative tasks.
• Maintain data entry and filing systems.

Skills

Multitasking

Excellent communication

Time management

Attention to detail

Client focus

Education

Completion of high school

Tools

Google Docs

MS Excel

MS Office

QuickBooks

Adobe Photoshop

Job description

Overview

Company: 2301149 Ontario Inc. O / A Helix Contracting

Business information: We are a general contractor working in the ICI construction industry. We complete renovations and alterations in courthouses, jails, prisons, schools and any type of government buildings.

Business Address: 2389 S Sparrow Lake Rd, Severn Bridge, ON P0E 1N0

Work location: 200 Memorial Ave Suite 184, Orillia, ON L3V 5X6 and various locations throughout Orillia.

Type of Employment: Full-time – Permanent

Estimated Start Date: As soon as possible

Job Description

• Coordinate the flow of information within the team
• Direct and control daily operations
• Plan and control budget and expenditures
• Train staff
• Record and prepare minutes of meetings
• Determine and establish office procedures and routines
• Oversee the classification and rating of occupations
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Drive to company’s PO box to collect correspondence
• Drive to pick up material and office supplies
• Drive and attend to site meetings

Qualifications

• Education: Completion of high school is required.
• Experience: At least 6 months of previous clerical experience is required. If less than 6 months, completion of a one- or two-year college or other program for administrative assistants or secretaries is required.
• A valid driver’s license (class G) is required.
• Computer and technology knowledge: Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Adobe Photoshop, MS Project, Project management software, MS Office, QuickBooks, Adobe Acrobat Reader.
• Working Conditions and Physical Capabilities: Ability to work independently, fast-paced environment, work under pressure, tight deadlines, attention to detail, repetitive tasks, large workload.
• Personal suitability: Multitasking, excellent oral and written communication, flexibility, judgement, organized, team player, accurate, client focus, reliability, time management, accountability, dependability.
• Language: English is required.

Compensation and Benefits

• Salary: $25.56 hourly, 42.5 hours per week.
• Benefits: Disability insurance is provided by the employer. Accommodation provided at a cost. Vehicle provided by the employer for work-related matters.

Important Information

Flexibility in schedule is required. The work schedule will be Monday to Friday from 8:00 AM to 5:00 PM. Overtime, work on weekends and holidays may be required depending on the business needs.