Administrative Assistant

Kluane Partners; Calgary; On-site; CAD 45,000 - 55,000; Full time

Job summary

A boutique corporate finance advisory firm in Calgary is seeking a highly organized Administrative Assistant. In this full-time, in-office role, you will provide support to partners, manage schedules, prepare documents, and maintain files. The ideal candidate has over 2 years of administrative experience, exceptional communication skills, and proficiency in Microsoft Office. A competitive salary and benefits package is offered, along with growth opportunities in a supportive team environment.

Benefits

Competitive salary and benefits package

Opportunity to grow

Collaborative team environment

Qualifications

• 2+ years of administrative experience in professional services such as finance, law, or consulting.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative support to partners and team members.
• Prepare and format correspondence, reports, and client documents.
• Maintain electronic filing systems and ensure records are accurate.

Skills

Organizational skills

Communication skills

Time-management

Proficiency in Microsoft Office

Job description

Overview

Kluane Partners – Calgary, AB is seeking a highly organized Administrative Assistant to join our boutique corporate finance advisory team. This is a full-time, in-office role in Calgary.

Responsibilities

• Provide administrative support to partners and team members, including scheduling meetings, managing calendars, and coordinating travel.
• Prepare and format correspondence, reports, presentations, and client documents.
• Maintain electronic filing systems and ensure records are accurate and up-to-date.
• Assist with bookkeeping tasks such as expense tracking and invoice preparation.
• Manage office operations: supplies, vendors, and general organization.
• Support marketing initiatives, including LinkedIn updates, CRM maintenance, and event coordination.
• Handle confidential information with discretion and professionalism.

Qualifications

• 2+ years of administrative experience, ideally in professional services (finance, law, consulting, or related).
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Detail-oriented with strong organizational and time-management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional demeanor and a client-service mindset.

What We Offer

• Competitive salary and benefits package.
• Opportunity to grow with a boutique advisory firm.
• A collaborative, professional, and supportive team environment.
• Exposure to high-level corporate finance projects and entrepreneurial businesses in Western Canada.