Administrative Assistant

Wood Automotive Group; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading automotive company located in Calgary, Alberta, is seeking a detail-oriented Corporate Administrative Assistant for a temporary 12-month contract. The candidate will support daily office operations, manage travel arrangements, and oversee company-issued mobile devices. The ideal applicant will have at least five years of administrative experience, excellent communication abilities, and proficiency in Microsoft Office Suite. This position offers competitive benefits and opportunities for career development.

Benefits

Exceptional benefits package

Pension Plan with employer contributions

Employee Assistance Program

Corporate rates at YMCA and Goodlife Fitness

Group social events and company perks

Qualifications

• 5+ years of administrative experience with strong communication skills.
• Experience booking business travel and coordinating logistics.
• Ability to manage sensitive information with confidentiality.

Responsibilities

• Coordinate and book domestic and international flights for employees.
• Manage company cell phone distribution and service contracts.
• Provide general administrative support and maintain records.

Skills

Attention to detail

Multitasking and prioritization

Problem-solving skills

Professional demeanor

Customer-service mindset

Education

Valid AB driver’s license and clean driver’s abstract

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

The Wood Automotive Group is looking for a Corporate Administrative Assistant to join our Head Office team! This is a temporary contract to cover a maternity leave for 12 months. We are seeking a detail-oriented and organized individual to support daily office operations. This role requires strong administrative skills, the ability to manage travel arrangements, and experience handling company-issued mobile devices and related contracts. The ideal candidate is proactive, reliable, and able to manage multiple tasks efficiently.

The ideal candidate will have at least five years’ administrative experience with strong communication skills, and the ability to prioritize and adapt when handling multiple tasks. Superior organization and a strong background in Microsoft Office Suite are also required.

Key Responsibilities

• Coordinate and book domestic and international flights, hotels, and transportation for employees as needed
• Manage company cell phone distribution, including inventory tracking, setup, upgrades, and returns
• Handle mobile phone contracts and work with service providers to resolve billing or service issues
• Maintain accurate records for cell phone assignments, and contracts
• Provide general administrative support such as document preparation, and scheduling
• Answer and direct phone calls, emails, and other correspondence
• Order office supplies and coordinate with vendors as needed
• Coordinating meetings (Food orders, room bookings, necessary AV equipment)
• Support Executive staff as required, event planning, and acting as a back-up to the Executive Assistant to the President

Qualifications

• Proven experience as an Administrative Assistant or in a similar role
• Experience booking business travel and coordinating logistics
• Familiarity with managing company cell phones and service contracts preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel) or similar tools
• Ability to handle sensitive information with confidentiality

Skills & Competencies

• Attention to detail
• Multitasking and prioritization
• Problem-solving skills
• Professional demeanor and customer-service mindset

Requirements

• Valid AB driver’s license and a clean driver’s abstract
• Strong background in Microsoft Office Suite

The Wood team believes that its people are its greatest asset. We provide our employees with competitive salaries and careers that grow with them. As a group with 8 dealerships, a collision repair centre and an online pre-owned sales lot, we believe our success and growth is built on the drive and dedication of our people.

Some Of The Rewards Of Joining Our Team

• Exceptional benefits package
• Pension Plan with employer contributions – free money!
• Employee Assistance Program including, Financial Advisory Services, Nutritional Counselling, Legal Advisory Services, Counselling Services, fitness program, and more!
• Corporate rates at YMCA and Goodlife Fitness
• Group social events and company perks.

Our Unique Culture

Are you the kind of person who wants to make a difference in their community, and build a solid career with a growing organization? Consider joining Wood Automotive Group. For over 40 years, we have worked hard providing unparalleled customer service, competitive pricing and quality products. Committed to education and community, we are proud sponsors of many organizations such as: the SAIT Automotive Business Administration program, KidSport, the PREP program, The Salvation Army, the SSUBI ("Hope") Foundation and the Rogers Charity Classic.

We thank all candidates for their interest. Only those selected for interviews will be contacted.

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