Administrative Assistant

Russel Metals; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading metals distribution company in Calgary is seeking a detail-oriented Administration Assistant to support branch operations. You will manage administrative tasks, billing, accounts payable, and maintain organized files. The ideal candidate has a high school diploma and 3-5 years of relevant experience, along with proficiency in Microsoft Office. This is a full-time onsite position.

Benefits

Competitive Salaries

Attractive Profit Sharing Plan

Comprehensive Benefits Program

Pension Plan with employer matching

Company Stock Purchase through payroll deduction

Scholarship Program

Educational Reimbursement Program

Qualifications

• 3-5 years of experience in an administrative, accounting, or office support role.
• Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word.
• Knowledge of basic accounting principles (AP/AR) preferred.

Responsibilities

• Perform a wide range of administrative & clerical tasks to support branch operations.
• Process billing and invoices accurately and in a timely manner.
• Manage accounts payable (AP) including invoice verification, coding and vendor communication.

Skills

Attention to detail

Microsoft Office Suite

Communication skills

Education

High School diploma

Post secondary education in business administration or accounting

Tools

ERP systems (e.g., SAP, Oracle)

Job description

Overview

Russel Metals is one of the largest metals distribution companies in North America, with a growing focus on value-added processing. It carries on business in three segments: metals service centers, energy field stores and steel distributors. Its network of metals service centers carries an extensive line of metal products in a wide range of sizes, shapes and specifications, including carbon hot rolled and cold finished steel, pipe and tubular products, stainless steel, aluminum and other non-ferrous specialty metals. Its energy field stores carry a specialized product line focused on the needs of energy industry customers. Its steel distributors operations act as master distributors selling steel in large volumes to other steel service centers and large equipment manufacturers mainly on an "as is" basis.

Reasons to Join Our Team

• Competitive Salaries
• Attractive Profit Sharing Plan
• Comprehensive Benefits Program
• Pension Plan with employer matching
• Company Stock Purchase through payroll deduction
• Scholarship Program
• Educational Reimbursement Program

We are currently seeking a detail-oriented individual for the position of Administration Assistant within our Calgary, AB branch. This is a full-time, onsite permanent position that reports directly to the Assistant Controller.

Duties and Responsibilities

• Perform a wide range of administrative & clerical tasks to support branch operations
• Process billing and invoices accurately and in a timely manner
• Handle receiving documentation and enter materials into internal systems
• Manage accounts payable (AP) including invoice verification, coding and vendor communication
• Maintain organized and up-to-date filing systems, both electronic & paper
• Communicate effectively with internal departments, vendors, and customers
• Support additional office duties as required by the branch manager or supervisor

Requirements

• High School diploma or equivalent (Post secondary education in business administration or accounting is an asset)
• 3-5 years of experience in an administrative, accounting, or office support role.
• Proficiency in Microsoft Office Suite (especially Excel, Outlook, and Word).
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• Knowledge of basic accounting principles (AP/AR) preferred.
• Experience with ERP systems (e.g., SAP, Oracle, or other inventory/finance systems) is an asset.
• Excellent verbal and written communication skill
• Ability to work independently and as part of a team.
• Must have reliable transportation

Preference will be given to candidates with

• Grade 12 diploma plus a post-secondary vocational course in business or office admin
• 3 - 5+ years of administration experience

We are an organization that is committed to the principles of Employment Equity which includes maintaining a fair, equitable and diverse workforce. All qualified candidates are encouraged to apply.

Links

Russel Metals on Instagram: https://www.instagram.com/russelmetals/

Careers Page: https://www.russelmetals.com/en/careers/

LinkedIn: https://www.linkedin.com/company/russel-metals/about/

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