Administrative Assistant

SGS; Burnaby; On-site; CAD 30,000 - 60,000; Full time

Job summary

A global certification company located in Burnaby is seeking an Administrative Assistant with skills in client invoicing and accounts management. The successful candidate will have a High School Diploma and relevant experience in administration and accounting. Responsibilities include processing client invoices, maintaining reports, and supporting general office tasks. This position offers a salary of $23.00-$24.00 per hour, with benefits including health coverage and paid time off.

Benefits

80% coverage Health, Dental and Vision

Paid time off

Qualifications

• Minimum of 1-3 years in an administrative role.
• 2 years in an accounting-related role.
• Proficient in report preparation and proofing.

Responsibilities

• Process client invoices and track accounts receivable.
• Maintain accounts payable files and reports.
• Provide general office support as needed.

Skills

Client invoicing

Accounts receivable processing

Accounts payable processing

Office management

Report finalization

Education

High School Diploma or GED

Post-secondary education in administration/accounting

Tools

Oracle software

BossSystems

Job description

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

• Processing of client invoices, tracking of accounts receivable, processing of accounts payable in BossSystems.
• Maintains payable and receivable accounting files.
• Keys in, edits, proofreads and finalizes reports and other documents.
• Sorts material that is to be filed according to filing systems.
• Classify, code, cross-reference, log and stores records.
• General office functions; ordering of supplies, cleanliness and function.
• Maintains and prepares reports from manual or electronic files, inventories, mailing lists and databases.
• Maintains price lists for contract and general clients.
• Sort, process and verify applications, receipts, expenditures, forms and other documents.
• Ensures smooth operation of office equipment and machinery and arranges for any maintenance and repair work.
• Dispatching of parcels and or documents via established couriers.
• Answers telephones and direct calls as needed.
• Provides mutual back-up support to other administrative staff as required.
• May be assigned and coordinate special or ad hoc projects as needed.
• Reviews all expense reports and assists with training, enforcing of SGS policies and use oracle software for issuing of expense reports.
• Provides purchasing guidance for company fleet, lab equipment and inspection supplies.

Qualifications

Education

• Minimum of a High School Diploma or a General Educational Development equivalency (GED).
• A post-secondary education in a recognized administration /accounting program would be an asset.

Experience

• 1 - 3 years of previous working experience in an Administrativerelated role.
• 2 years of previous working experience in an accounting relatedrole.

Additional Information

Salary:$23.00-$24.00/hour

• 80% coverage Health, Dental and Vision
• Paid time off

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression and Indigenous status, or any other characteristics protected by law.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.
This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.
Accommodations are available on request for qualified candidates during each stage of the recruitment process.
Please note that candidates applying for Canadian job openings should be authorized to work in Canada.