Administrative Assistant

BC General Employees' Union (BCGEU); Burnaby; On-site; CAD 30,000 - 60,000; Full time

Job summary

A prominent labor organization in Burnaby is seeking an Administrative Assistant to perform various administrative tasks within the Advocacy department. The ideal candidate will have 2-4 years of experience and strong skills in Microsoft Word and Excel. Responsibilities include processing documents, maintaining files, and managing inquiries. This position offers a competitive wage of $36.43 - $39.67 per hour, with a standard workweek of 32 hours over four days.

Qualifications

• 2-4 years of administrative experience required.
• Excellent keyboarding skills (40 - 50 wpm).
• Strong spelling, grammar, and communication skills.

Responsibilities

• Processing a variety of administrative documents.
• Maintaining files, records, and databases.
• Answering general enquiries and managing correspondence.

Skills

Keyboarding

Microsoft Word

Microsoft Excel

Communication

Organization

Education

High school graduation supplemented by administrative training

Job description

ADMINISTRATIVE ASSISTANT (L3)

ADVOCACY DEPARTMENT

JOB ID: P0072

Location

BCGEU Headquarters, 4911 Canada Way, Burnaby

Job Title

Administrative Assistant (L3) – Advocacy Department

Job Summary

An Administrative Assistant is required to perform administrative and word processing functions for staff representatives as required in the Advocacy department, located in Burnaby, BC.

Key Responsibilities

Will include processing a variety of documents including reports, memoranda, forms, leaves of absence, meeting notices, legal documents compiling books of authorities and exhibits under the direction of servicing reps; inputting all files into a grievance database and updating hearing/arbitration reports; compiling quarterly statistical Advocacy reports for PE meetings; processing invoices from outside professionals; maintaining daily bring forward system; maintaining files, logbooks, statistics and records; answering general enquiries; receiving and distributing mail; typing documents including correspondence and agreements from handwritten or draft; drafting replies to general correspondence; signing routine correspondence; making appointments and travel arrangements; taking minutes of meetings; proofreading and correcting documents; operating office and mail centre equipment including photocopiers; updating and maintaining database information and producing reports; maintaining BCGEU website and calendars; responding to general enquiries and complaints; other related duties as required.

Education & Relevant Experience

Applicants must have 2-4 years' administrative experience; high school graduation supplemented by administrative training; excellent keyboarding (40 - 50 wpm); excellent Microsoft Word and Excel skills; excellent communication, spelling and grammatical skills; an aptitude for organization and detail; good telephone manner; the ability to set priorities and work within time limits; database and arbitration preparation experience an asset.

Salary

$36.43 - $39.67 per hour

How to Apply

Please note that temporary and probationary employees are not eligible for remote work arrangements.

Hours of work are 32 hours, four days per week.

The BCGEU supports employment equity. Indigenous workers, workers of color, women, 2SLGBTQI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.

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Resumes will be accepted by e-mail to: [e-mail]