Administrative Assistant

Next Structural Integrity Inc.; Burlington; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading structural integrity company in Burlington is seeking a candidate for a 6-month contract role that may transition to full-time. Responsibilities include client interfacing, HR support, and managing training documentation. Applicants must have strong organizational and communication skills, with post-secondary education in Business Administration preferred. Pay ranges from $25 to $27 per hour.

Qualifications

• Must be punctual and dependable worker.
• Superior organizational skills and problem-solving abilities.
• Excellent time management skills and interpersonal skills.

Responsibilities

• Serve as the main contact for clients and onboarding requirements.
• Assist HR team with documentation management.
• Manage Burlington office inventory and plan staff events.
• Welcome visitors and provide information.
• Oversee staff training and maintain personnel records.

Skills

Knowledge of Microsoft Excel

Knowledge of Microsoft Word

Knowledge of Microsoft Outlook

Excellent verbal communication skills

Excellent written communication skills

Education

Post-secondary education in Business Administration

Job description

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Client interface – clearances, onboarding requirements, main contact for clients.
• Assisting HR team with documentation management and HRIS employee record updating.
• Assisting with Burlington office inventory, planning staff events, client lunches, etc.
• Welcoming visitors, providing information, and acting as a point of contact for internal and external clients
• Management of staff training and development, including maintaining personnel records and training documentation, as well as tracking P.Eng. licenses.
• Maintaining the training and qualification matrix and procedure training requirement forms. Indoctrination course updates and content review as required.

Qualifications & Skills required

• Knowledge of Microsoft Excel, Word, and Outlook
• Must be punctual and dependable worker
• Superior organizational skills, and problem-solving abilities
• Excellent verbal and written communication skills, time management skills and interpersonal skills.

Educational Qualification

Post-secondary education in Business Administration or an equivalent combination of education and related field experience.

Type of Employment

6-month contract position with the possibility of transitioning to full time role.

Pay Scale

$25 -$27/hr