Administrative Assistant

McColl Turner LLP; Antigonish; On-site; CAD 40,000 - 55,000; Full time

Job summary

A professional services firm in Antigonish is seeking an Administrative Assistant to support client service teams and manage administrative tasks. The ideal candidate will possess strong MS skills, excellent communication abilities, and a client service mindset. This is a full-time position offering benefits including profit sharing and the option to work from anywhere in Canada during the summer.

Benefits

Profit sharing

Flex days

RRSP contributions

Firmwide holiday closure

Wellness benefits

Concierge-like benefits

Work from anywhere in Canada for 4 weeks in summer

Qualifications

• 2 years of administrative experience.
• Keen attention to detail, efficient and accurate.
• Ability to work effectively under pressure.

Responsibilities

• Support client service colleagues to produce high quality client deliverables.
• Ensure Reception is opened/closed appropriately.
• Manage boardroom bookings and catering requirements.

Skills

Strong MS Suite Skills

Excellent data entry skills

Excellent written and verbal communication skills

Good organizational and time management skills

Exceptional client service mindset

Computer savvy

Tools

Taxprep

CaseWare

Keystone

Job description

Overview

Join to apply for the Administrative Assistant role at McColl Turner LLP

Office Location : Antigonish, NS. Alternate Location : Antigonish, NS. Req # 11199.

As an Administrative Assistant [9 Month Contract], your responsibilities will include :

• Working independently and within a team environment to support our client service colleagues to produce high quality client deliverables
• Ensuring Reception is opened / closed appropriately
• Answering the software-based telephone in a professional manner, and transferring the caller to the appropriate business unit or colleague
• Greeting and welcoming each guest in a friendly and inviting manner
• Ordering office supplies
• Receiving and securing cheques, debit / credit card payments
• Maintaining proper office appearance and cleanliness
• Managing boardroom bookings and catering requirements including set-up, and clean-up for meetings and office events
• Providing assistance with the preparation of meeting materials (i.e. presentations, handouts etc)
• Managing mail and courier requirements for delivery and pickup
• Assemble T1 personal tax returns as well as other Canada Revenue forms including T4s and T5s
• Format financial statements in compliance with Firm standards
• Preparation of letters and reports using firm templates in compliance with Firm standards
• Proof-read, review for quality and verify content before finalizing any client deliverables
• E-filing as required
• Participate in training and stay current with GT software
• Provide billing support using various Grant Thornton systems
• Assist in the preparation and submission of time and expense reports for the partners
• Preparing, editing and branding of proposals
• Using Microsoft D365 application software to set up new clients as well as track, maintain and report on client relationships
• General administrative duties including, but not limited to : filing, photocopying, scanning and faxing

Who We Are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s Doane Grant Thornton. We’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we care about our colleagues, our clients and the communities where we work and live. We’re building a thriving organization that’s purpose driven.

Qualifications

• Strong MS Suite Skills
• 2 years of administrative experience
• Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
• Excellent written and verbal communication skills
• Good organizational and time management skills
• Exceptional client service mindset
• Computer savvy – ability to learn and troubleshoot various computer programs
• Knowledge of Taxprep, CaseWare and / or Keystone and past experience in financial statement preparation an asset
• Ability to work effectively under pressure
• Takes initiative, takes direction and works well independently
• Keen attention to detail, efficient and accurate

What’s in it for you?

Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!

Culture and accommodations

We are committed to employment equity, human rights and respectful workplace principles. We welcome applications from all equity-deserving groups. If you require accommodation in relation to the recruitment process, please notify us by emailing [e-mail].

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Accounting

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