Adjoint(e) exécutif(ve) – Bureau du Vice-Président Bonlook et Visique, Montréal, QC / Executive[...]

Visique; Montreal; Hybrid; CAD 81,000 - 115,000; Full time

Job summary

Une entreprise de soins de santé recherche un(e) adjoint(e) exécutif(ve) à Montréal pour soutenir le VP et son équipe. Le candidat idéal doit être bilingue et avoir de l'expérience dans un environnement exigeant. Vous serez responsable de la gestion des calendriers, de la coordination des réunions et de la préparation de documents. Un package de récompense complet est offert, incluant des lunettes gratuites.

Benefits

Deux paires de lunettes gratuites par an

Culture de coaching

Ambiance axée sur les personnes

Qualifications

• Expérience en soutien à des leaders seniors dans un environnement dynamique.
• Capacité à s'adapter rapidement aux priorités changeantes.
• Initiative et souci du détail dans le travail.

Responsibilities

• Gérer les calendriers complexes et organiser des réunions.
• Préparer des présentations de niveau exécutif.
• Assurer la coordination des communications internes et externes.

Skills

Bilinguisme (Français/Anglais)

Compétences organisationnelles

Compétences en communication

Proficience avancée en Microsoft Office Suite

Capacité à gérer des priorités multiples

Tools

Power BI

SharePoint

Teams

Job description

Overview

Vous aimez anticiper les besoins, garder les choses organisées et soutenir des dirigeants dynamiques ? Ce poste est fait pour vous. Joignez-vous à notre équipe comme adjoint(e) exécutif(ve) et contribuez à façonner l’avenir de l’optique dans l’est du pays. Nous recherchons un(e) adjoint(e) exécutif(ve) hautement organisé(e), proactif(ve) et doté(e) d’un grand souci du détail pour fournir un soutien direct au Dr Frédéric Marchand, VP de Visique et BonLook, et à son équipe.

Ce rôle stratégique, exposé à la haute direction nationale, est basé à Montréal national.

What Will You Be Doing?

• Providing in-person support at our Home Office in Montreal, with the possibility of 1–2 days per week working remotely
• Managing complex calendars, scheduling meetings, and coordinating travel arrangements
• Preparing executive-level presentations, briefing notes, and professional correspondence
• Managing document preparation and meeting logistics across key initiatives (ex. SLT, BU, OD, M&A, Board)
• Tracking deliverables, prioritizing agendas, and supporting strategic planning initiatives
• Coordinating internal and external communications on behalf of the VP
• Liaising with stakeholders to ensure timely follow-ups and alignment
• Providing administrative and logistical support such as meeting coordination, document preparation, and reporting
• Supporting project planning, maintaining action trackers, and coordinating timelines across teams
• Acting as the point of contact for the OD Committee of Quebec, ensuring effective communication and follow-up
• Scheduling meetings, clinic visits, preparing agendas, circulating materials, and documenting minutes and action items
• Supporting the committee’s initiatives related to recruitment, retention, clinical innovation, and strategic alignment
• Collaborating with key stakeholders in optometry and operations to align committee efforts with business priorities
• Providing administrative support for province-wide OD communications and engagement projects

As The Successful Candidate You Have

• Bilingualism (French/English) is required to communicate daily with team members across Canada
• Proven experience supporting senior leaders in a fast-paced, multi-stakeholder environment
• Exceptional organizational and communication skills in both French and English, spoken and written
• Advanced proficiency in Microsoft Office Suite, SharePoint, Teams, and various presentation tools
• Proficient in leveraging Power BI for generating and interpreting reports
• Professionalism and discretion when handling sensitive and confidential information
• Demonstrated initiative, strong attention to detail, and the ability to adapt quickly to changing priorities
• Ability to manage multiple priorities while maintaining a structured approach, highly organized, proactive and solution oriented, thriving in an ambiguous, high-autonomy environment
• Ability to foster relationships and collaboration across teams and locations

How You’ll Benefit working at our Home Office

• A comprehensive total rewards package, including two free pairs of glasses and lenses per year
• A coaching culture that fosters ongoing growth and development opportunities
• A people-first culture, (but dogs are also welcome)
• An organization that gives back locally and nationally, and supports you in doing so as well

Why You Should Join Us

FYihealth group is Canada’s leading diversified healthcare organization comprised of FYidoctors, Visique, BonLook, and solis optics. Doctor-led, professionally managed, and patient-focused, the organization concentrates on delivering outstanding eye care with patient-centric products and services. Our purpose is to enhance the lives of our patients. We are Canada’s fastest-growing eye care provider with our Canadian-owned ophthalmic lens manufacturing facility and distribution center.

At FYihealth group, our core values are Diversity, Equity, Inclusion and Opportunity. We are proud to be an equal opportunity employer and are happy to provide accommodations, should they be required, at any point in the application process. If you require an accommodation, please let your recruiter know. All accommodation information will be kept confidential and used to ensure an accessible candidate experience and team member experience.