Accounts Payable Specialist & General Accountant- 12 - 18 Month Maternity Leave Contract Position

PRIDE Seeds; Chatham; On-site; CAD 60,000 - 80,000; Full time

Job summary

An agricultural company based in Chatham, Ontario, is seeking an Accounts Payable Specialist & General Accountant for a 12–18 month maternity leave contract. This role includes receiving and verifying invoices, assisting with accounts payable and receivable, and preparing financial statements. Candidates need a College Diploma in business administration and 2 years of general accounting experience. The position is salaried, requiring 37.5 hours per week with a standard schedule of Monday to Friday.

Qualifications

• 2 years of general accounting experience required.
• Thorough understanding of accounts payables.
• Ability to maintain confidentiality of sensitive information.

Responsibilities

• Receive, review, and verify invoices and payment requests.
• Match invoices with purchase orders and receiving reports.
• Prepare general journal entries and assist with month-end closing.

Skills

Accounts payable

Communication skills

Problem-solving

Analytical skills

Microsoft Office Suite

Education

College Diploma in business administration or similar

Tools

Concur

Job description

Position Summary

PRIDE Seeds is seeking an Accounts Payable Specialist & General Accountant for a 12‑18 month maternity leave contract. The role will receive all supplier invoices, grower pricing, record information in a computerized accounts payable system and prepare payments. It will provide day‑to‑day general ledger support, assist with accounts payable and accounts receivable functions, and prepare financial statements.

Responsibilities

• Receive, review, and verify invoices and payment requests.
• Match invoices with purchase orders and receiving reports.
• Resolve discrepancies and follow up with vendors or internal departments.
• Process payments by cheque and EFT, enter vouchers, and monitor due dates to avoid late fees.
• Set up new vendors, maintain accurate vendor records, reconcile statements, and handle disputes.
• Prepare general journal entries, assist with month‑end closing, and generate AP reports.
• Ensure compliance with company policies and financial regulations, maintain organized records for audits and financial reviews, and follow internal controls and approval processes.
• Accurately process payments to seed growers based on contracts and delivery records, generate reports, verify weights and quality reports, and coordinate payment schedules.
• Collaborate with procurement, logistics, and production teams to streamline grower payment processes and implement efficiency improvements.
• Assist employees in understanding payment processes and expense reporting procedures, provide guidance, and support the year‑end financial audit.
• Review and process employee expense reports, verify receipts, flag policy violations, communicate corrections, and assist with monthly reconciliations.
• Manage vehicle reports, ensure accurate data for compliance and operational efficiency.
• Reconcile corporate credit card transactions with expense reports and address missing receipts or unsubmitted expenses.
• Assist with month‑end process, inventory valuation for soybeans, and reconcile GL accounts assigned monthly.
• Prepare reports and forms required for sales tax, act as first point of contact with customers and vendors via telephone, and perform duties as reasonably required by the Company.

Education / Experience

• College Diploma in business administration or similar required.
• 2 years of general accounting experience.
• Experience in Concur.

Knowledge / Skills / Abilities

• Thorough understanding of accounts payables.
• Excellent oral and written communication skills.
• Problem‑solving abilities.
• Ability to effectively present information.
• Strong analytical skills, accuracy, and attention to detail.
• Strong work ethics and positive attitude.
• Confidentiality of sensitive information.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to read, interpret, and draw accurate conclusions from financial and numerical material.
• Excellent organizational skills, prioritization, and multitasking while maintaining attention to detail.

Notation

• Role is a salaried position: 37.5 hours per week, with occasional Saturdays and overtime, paid as an annual salary.
• Regular schedule is 8:30 am to 4:30 pm Monday through Friday with one 30‑minute unpaid break daily.

To Apply

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