Accounts Payable Specialist

Kingsley Management Inc; Kitchener; On-site; CAD 50,000 - 60,000; Full time

Job summary

A growing management firm in Kitchener is seeking an Accounts Payable Specialist to process, verify, and reconcile invoices accurately. The ideal candidate will have at least 2-3 years of experience in Accounts Payable and strong proficiency in Microsoft Excel. This role also requires excellent communication and organizational skills. Benefits include casual dress, company events, and health care coverage.

Benefits

Casual dress

Company events

Dental care

On-site parking

Vision care

Qualifications

• Minimum 2-3 years of Accounts Payable experience.
• Strong proficiency in Microsoft Office Suite including specifically Microsoft Excel.
• Excellent verbal and written communication skills.

Responsibilities

• Process, verify, and reconcile purchase orders, invoices, and payments.
• Collect, code, and record payable invoices accurately.
• Reconcile vendor statements and resolve discrepancies.

Skills

Accounts Payable experience

Microsoft Excel proficiency

Verbal communication skills

Organizational skills

Collaborative team player

Education

Accounting education from an accredited college

Tools

Microsoft Office Suite

Yardi Breeze

Jonas

Texada accounting software

Job description

Job Description

We are looking to add an Accounts Payable Specialist to our growing team. The Accounts Payable Specialist is responsible for accurately processing, verifying, and reconciling purchase orders, invoices, and payments in accordance with company policies and procedures. This role ensures that all vendor transactions are recorded timely, expenditures are properly authorized, and payments are made accurately and efficiently.

Responsibilities

• Collect, code and record payable invoices with detailed accuracy, and ensure invoices follow proper approval workflows and budgetary constraints.
• Compile, reconcile, and record credit card expense reports and transactions.
• Prepare and process cheque runs, EFTs, and other payments in accordance with payment terms.
• Maintain organized and up-to-date filings of invoices and other digital accounting records.
• Reconcile vendor statements, research discrepancies, and resolve issues promptly.
• Monitor accounts to ensure payments are up to date and properly recorded.
• Create and record intercompany invoices and monthly standard entries.
• Take initiative in the use and implementation of technology to elevate departmental efficiency and improve existing procedures.
• Respond to vendor and internal inquiries in a timely and professional manner.
• Support audits by providing documentation and clarification as required.
• Identify and recommend improvements to AP processes and controls.
• Document accounting department standard operating procedures, as required.
• Other Accounting related activities as may be required.

Requirements

• Minimum 2-3 years of Accounts Payable experience.
• Accounting education from an accredited college or equivalent experience.
• Strong proficiency in Microsoft Office Suite including specifically Microsoft Excel.
• Experience with Yardi Breeze, Jonas or Texada accounting software an asset.
• Self‑motivated, proactive, and collaborative team player.
• Excellent verbal and written communication skills.
• Exceptional organizational skills with the ability to manage multiple tasks and deadlines in a fast‑paced environment.
• Comfortable with web‑based invoice processes and electronic banking (EFT).

Benefits

• Casual dress
• Company events
• Dental care
• On‑site parking
• Vision care

Pay Range

$50,000-$60,000 CAD

Accommodations

Kingsley Management Inc. are committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance to .

AI Usage

As part of our hiring process, we use AI‑powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process. By clicking "Apply," you acknowledge and consent to the use of AI in our recruitment workflow.