Junior Accounting Administrator

Essential HR; Hamilton; On-site; CAD 45,000 - 55,000; Full time

Job summary

A staffing agency seeks a Junior Accounting Administrator for a Hamilton office. The role involves maintaining financial records, managing accounts receivable and payable, and assisting with month-end activities. Ideal candidates have an accounting diploma, at least 1 year of accounting experience, and proficiency in Microsoft Excel. Skills such as attention to detail and strong communication are critical. This is a full-time in-office position with a salary range of $45,000 to $55,000. Applications from all qualified individuals are welcome.

Qualifications

• Minimum of 1 year of hands-on accounting experience, property management experience is an asset.
• Proficiency in Microsoft Office, especially Excel, Outlook, and Word.
• Experience with property management accounting is desirable.

Responsibilities

• Maintain accurate accounting records for assigned properties.
• Handle accounts receivable and accounts payable operations.
• Assist with month-end close and financial statement preparations.

Skills

Attention to detail

Strong communication skills

Organization

Education

Degree or diploma in Accounting or a related field

Tools

Microsoft Excel

Yardi Voyager

Yardi Elevate

Job description

Job Title: Accounting Administrator - Junior Level

Location: 25 Main St. West, Hamilton, ON
Schedule: Monday to Friday, 8:30 a.m. – 4:30 p.m. (In-office, 5 days per week)
Compensation: $45,000 – $55,000 annually, commensurate with experience

Company Overview

Markland Property Management is an established and forward-thinking commercial property management firm known for its strong client relationships and hands-on, proactive approach to property operations. They manage a diverse portfolio of mid to large-scale office, retail, industrial, and select multi-residential properties across the Golden Horseshoe.

As a close-knit team, they value reliability, collaboration, and long-term contribution. Their environment is well-suited to individuals who enjoy becoming deeply familiar with their role, building strong internal and external relationships, and contributing consistently to a stable and professional organization.

Position Overview

Markland is currently seeking a Junior Accounting Administrator to support their accounting operations from the downtown Hamilton office. This role is ideal for someone who enjoys structured work, takes pride in accuracy, and is motivated by becoming a trusted and dependable member of a small accounting team.

The successful candidate will play a key role in maintaining accurate financial records and supporting the financial administration of the property portfolios. This position requires attention to detail, follow-through, and comfort working with recurring processes and deadlines.

You will interact regularly with tenants, property managers, ownership groups, and internal leadership regarding financial matters.

Key Responsibilities

• Maintain accurate accounting records for an assigned portfolio of properties
• Handle full-cycle accounts receivable, from tenant charges through to deposit processing
• Process full-cycle accounts payable, including invoice review and payment preparation
• Complete bank reconciliations and post journal entries
• Assist with month-end close activities, including balance sheet and account reconciliations
• Support preparation of financial statements and related schedules
• Compile audit working papers for year-end reporting
• Assist with budget data entry and updates
• Prepare monthly and quarterly HST reconciliations and filings
• Respond to financial inquiries from property management staff, tenants, and vendors
• Perform other accounting and administrative duties as required

Qualifications

• Degree or diploma in Accounting or a related field
• Minimum of 1 year of hands‑on accounting experience; property management accounting experience is considered an asset
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word
• Experience with property management software (Yardi Voyager, Yardi Elevate) is an asset

Personal Attributes

• Enjoys learning through hands‑on experience and repetition
• Strong attention to detail with a methodical approach to work
• Well‑organized and able to manage multiple ongoing responsibilities
• Dependable, consistent, and comfortable working within established processes
• Strong written and verbal communication skills
• Professional and courteous when interacting with tenants and vendors

Thank you for your interest in joining Markland Property Management. Due to the volume of applications received, only candidates selected for further consideration will be contacted.

Accommodations are available upon request for candidates participating in the selection process. Please advise us if you require any accommodation.

Markland Property Management is an equal opportunity employer committed to fostering an inclusive, accessible, and respectful workplace. We welcome applications from all qualified individuals and do not discriminate based on any protected ground under applicable legislation.