Academic Advisor, Part-Time & Online Program Administration

Pepperdine University; Brampton; On-site; CAD 30,000 - 60,000; Full time

Job summary

A renowned educational institution located in Brampton is seeking an Academic Advisor to support part-time and online programs. This role involves maintaining an advisement caseload, guiding students on academic requirements, and developing engagement activities. The ideal candidate should possess a bachelor's degree and has prior experience as an advisor, with strong interpersonal skills and the ability to collaborate in a team. This full-time position comes with a competitive benefits package and expected pay ranging from $25.52 to $28.36 per hour.

Benefits

Competitive benefits package

Qualifications

• Familiarity with college/university environment; knowledge of basic counseling/helping techniques.
• Prior experience (2+ years) as an academic advisor or similar role.
• Strong ability to assess situations and communicate them clearly.

Responsibilities

• Maintain advisement caseload for students in part-time programs.
• Guide students on academic requirements and policies.
• Develop and implement activities to promote student engagement.

Skills

Interpersonal skills

Service orientation

Team collaboration

Assessment and communication

Flexibility in work schedule

Competency with Microsoft Office

Education

Bachelor's degree

Tools

PeopleSoft

Job description

The position supports the academic progress, retention, and successful program completion of students enrolled in the part-time and online programs offered at Pepperdine Graziadio Business School. The role also assists in the planning, design, implementation, and evaluation of program advisement protocols and initiatives that enhance the value and effectiveness of services provided by the Program Office. The incumbent will be based at the West LA campus and may be required to travel to other graduate campus locations on occasion.

Duties

• Maintain an advisement caseload of students enrolled in various part-time programs designed for fully employed students at the Graziadio School. Provide guidance on academic requirements, procedures, policies, and deadlines.
• Serve as primary student contact point for designated part-time programs on academic and administrative matters, including new student enrollment, program advisement, course scheduling and registration, and special petitions; make interdepartmental referrals when appropriate.
• Regularly monitor and update student academic status through the use of University student record databases and document management tools.
• In collaboration with the Program Office, develop and implement activities at our graduate campuses to promote engagement, affiliation, and community building among PGBS students, faculty, and staff.
• Maintain ongoing communication and collaboration with the Offices of Recruitment and Admission to facilitate the matriculation process for newly admitted students. Document communication/interactions with students and provide updates as requested.
• Assist in the investigation and resolution of student issues by obtaining information from relevant parties, retrieving academic records, documenting pertinent communication, and engaging key stakeholders.
• Other duties as assigned, including assisting in the planning, design, and execution of events (e.g. New Student Orientation, Commencement, etc).
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor's degree.
• Familiarity with college/university environment; knowledge of basic counseling/helping techniques and their application to educational settings.
• Prior experience (2 or more years) as an academic advisor/counselor or a similar role, serving student populations from diverse backgrounds.
• Strong interpersonal skills and service orientation.
• High capacity for collaborating in a team environment.
• Ability to quickly and accurately assess situations and communicate them clearly to others.
• Flexibility in work schedule, which may include some evening/weekend hours.
• Competency with standard business equipment and softwares (Microsoft Office products, Google-based tools); comfort using modern communication technology, including tele- and web-conferencing softwares.

Preferred:

• Masters degree in Education, Counseling, Human Development, or other related areas.
• Experience working with non-traditional students (specifically working adults) pursuing professional degrees; experience creating and providing academic support resources.
• Knowledge of principles and practices related to academic program operations; Understanding of the cross-departmental interdependencies within an academic environment.
• Ability to quickly assimilate new software and commercial databases appropriate to the part-time portal and web sites; familiarity with the context of business and management education.
• Experience with student information systems, such as PeopleSoft.

This is a Regular, Nonexempt, 40-hour per week position that may be eligible for hybrid work in accordance with the University Policy Manual.

Expected Pay Range: $25.52 - $28.36 per hour

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.