2024-47 1.0 FTE Permanent Executive Assistant to Superintendent of Education

Kenora Catholic District School Board; Northwestern Ontario; On-site; CAD 62,000 - 78,000; Full time

Job summary

A local education board in Ontario seeks an Executive Assistant to support the Superintendent of Education. This full-time role requires strong organizational skills, proficiency in Microsoft Office, and experience in administrative support. You will manage travel arrangements, coordinate meetings, and maintain an efficient filing system. Ideal candidates have strong interpersonal skills and can meet tight deadlines while delivering comprehensive support. Salary ranges from $62,139 to $77,936.

Qualifications

• At least 3 years of relevant experience in an administrative role.
• Proven initiative and strong interpersonal skills.
• Ability to manage priorities and meet tight deadlines.

Responsibilities

• Prepare and manage professional development forms for system staff.
• Coordinate travel arrangements for staff.
• Maintain an organized filing system.

Skills

Interpersonal skills

Organizational skills

Communication abilities

Problem-solving capabilities

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Adobe

Job description

THE KENORA CATHOLIC DISTRICT SCHOOL BOARD

The Kenora Catholic District School Board (KCDSB) educates more than 1300 students from diverse cultures and backgrounds in 4 elementary schools and 1 secondary school located in beautiful Kenora and Red Lake, Ontario. At KCDSB we welcome students to experience a quality, inclusive and values-based education in a caring Catholic school community. Our mission goes beyond academics, the arts and athletics. Our goal is to provide excellence in Catholic education and grow graduates who become fully engaged citizens able to contribute to their families, communities and society. Our staff is among our greatest resources. The people we hire have a direct impact on the success of our students. With approximately 180 academic and 80 permanent support staff, the KCDSB is one of the largest employers in the region.

KCDSB Invites applications for the following 12-month 1.0 FTE (Full Time Equivalent) Permanent position :

Executive Assistant to Superintendent of Education

Location : Catholic Education Centre

Start Date : October 2025

Salary : $62,139- $77,936

The Executive Assistant to the Superintendent of Education provides comprehensive administrative support to the Superintendent of Education and the Instructional Services Coordinators. This role is integral to coordinating travel arrangements for system staff through the Professional Development Forms process and plays a key part in promoting a professional, service-oriented image of the Board within the Catholic Education Centre and the broader community.

Responsibilities

• Prepare and manage professional development forms for system staff attending conferences or meetings
• Coordinate travel arrangements, including booking accommodations and flights and communicating itineraries
• Maintain an organized and efficient filing system
• Provide administrative support to the Special Education Advisory Committee (SEAC), Catholic Parent Involvement Committee (CPIC), and the First Nation, Métis, Inuit Advisory Committee (FNMI) including composing, transcribing, and distributing agendas, minutes, correspondence and reports.
• Assist in planning and organizing meetings (including CEC staff meetings), conference and teleconferences
• Reconcile monthly corporate credit card statements
• Operate office equipment and utilize software applications for word processing, spreadsheets, databases and presentations
• Conduct annual reviews or procedures and forms for the Superintendent of Education
• Manage scheduling and maintaining the Board activities calendar
• Respond to inquiries promptly and professionally via phone, email or in person
• Support the identification and fulfillment of Ministry and Board Project Agreements (TPON), including tracking deadlines and targets
• Assist in data collection and reporting for Ministry and Board Project agreements and the Reciprocal Education Approach (REA)
• Maintain and update the Instructional Services department webpage on the Board website
• Organize and coordinate the Catholic Education Centre Year-End Celebration and the KCDSB Retirement and Service Awards

Qualifications

• High School Diploma or equivalent, with at least 3 years of relevant experience in an administrative role
• Proven initiative, strong interpersonal skills, and effective communication abilities
• Exceptional organizational skills with the ability to manage priorities and meet tight deadlines
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Adobe, and PowerPoint) and general computer applications
• Strong research and problem-solving capabilities are considered an asset
• Detail-oriented with demonstrated experience in task and project management
• Ability to exercise sound judgement, discretion, and professionalism in interactions with internal and external stakeholders
• Excellent time management skills and the ability to manage competing priorities effectively

Application Process

Qualified candidates are invited to submit a cover letter and résumé detailing their professional and educational qualifications, quoting Competition Number : 2025-47 no later than Friday, September 19th, 2025 at 4:00 p.m. to :

We thank all applicants for their interest in this opportunity, however, KCDSB will only be contacting candidates whose skills, experience and qualifications best meet the requirements of the position.

The Kenora Catholic District School Board is committed to equity in employment. Accommodations are available through the recruitment and selection process for applicants with disabilities. If you require accommodation, please contact the Human Resources Department in advance so appropriate arrangements can be made.

Successful candidates must provide a current satisfactory Vulnerable Sector Check (VSC) prior to commencing employment with KCDSB. Please review the requirements for the VSC at

Discover more about KCDSB and why you should start your career with us today at

Dedicated to Excellence in Catholic Education