Virtual Executive Assistant – Family Owned Business Group

Ri Comfort Dental; Teletrabalho; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

A healthcare and entertainment company is seeking an Executive Assistant to manage executive calendars, coordinate travel, and serve as a primary communication liaison. The ideal candidate should have 2–5 years of experience in a similar role, exceptional communication skills, and proficiency with Google Workspace. This remote position also offers opportunities for long-term growth and collaborative work with senior leaders in diverse industries.

Serviços

Competitive compensation

Flexible remote-first work environment

Exposure to a diversified business portfolio

Qualificações

• 2–5 years of experience as an Executive Assistant or similar role.
• Ability to work during overlapping U.S. Eastern Time hours.
• Reliable high-speed internet and home office setup.

Responsabilidades

• Manage and optimize executive calendars across multiple businesses.
• Serve as a primary communication liaison.
• Coordinate travel arrangements and detailed itineraries.
• Prepare meeting materials and follow-up summaries.
• Conduct research to support decision-making.

Conhecimentos

Exceptional written and verbal communication skills in English

Organisational skills

Advanced proficiency with Google Workspace

Ability to maintain confidentiality

Problem-solving skills

Reliability and high-speed internet

Ferramentas

Google Workspace

Zapier

Zoom

Descrição da oferta de emprego

Responsibilities

• Manage and optimize executive calendars across multiple businesses, coordinating meetings across time zones and balancing competing priorities
• Serve as a primary communication liaison, screening and prioritizing emails, calls, and messages to ensure timely and appropriate responses
• Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries for business and personal travel
• Prepare meeting materials, agendas, briefing notes, and follow‑up summaries to ensure action items are tracked and completed
• Conduct research on vendors, partners, venues, travel options, market opportunities, and industry trends to support executive decision‑making
• Manage relationships with vendors and external service providers, including medical offices, travel partners, production vendors, accountants, and legal teams
• Organize and maintain digital filing systems across multiple entities, ensuring documents are secure, accessible, and well categorised
• Assist with special projects, including event coordination, content creation, process documentation, operational improvements, and cross‑business initiatives
• Handle personal administrative tasks as needed to support executive productivity and work‑life balance

Qualifications

• 2–5 years of experience as an Executive Assistant, Virtual Assistant, or similar high‑level administrative role supporting senior leaders
• Exceptional written and verbal communication skills in English, with the ability to represent executives professionally across industries
• Highly resourceful and high‑agency, with a demonstrated ability to anticipate needs and solve problems independently
• Advanced proficiency with productivity tools including Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Zapier, Zoom, and project management platforms
• Strong organisational skills with experience managing complex schedules and competing priorities
• Proven track record of maintaining strict confidentiality and exercising sound judgment with sensitive information
• Reliable high‑speed internet and a dedicated home office setup
• Availability to work during overlapping U.S. Eastern Time hours

Preferred Qualifications

• Experience supporting founders, physicians, or executives across multiple businesses
• Familiarity with CRM systems, expense management, invoicing, and basic bookkeeping
• Experience coordinating events, travel, or live productions
• Comfort working in both clinical/professional and creative/entertainment environments
• Bilingual capabilities (Spanish is a plus but not required)
• Experience with Notion, Hubspot and Zapier

What We Offer

• Competitive compensation commensurate with experience
• Opportunity to work directly with senior leadership across healthcare, luxury travel, and Broadway/live entertainment
• Exposure to a diversified business portfolio, not a single company role
• Flexible, remote‑first work environment with an emphasis on results over hours
• Long‑term growth potential for the right candidate who becomes a trusted operational partner