Virtual Executive Assistant – Family Owned Business Group

RI Comfort Dental; Teletrabalho; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

A family-owned business group in Brazil is seeking a Virtual Executive Assistant to support multiple senior executives across healthcare, luxury travel, and live entertainment. This role provides an opportunity to manage executive calendars, coordinate travel, and serve as a critical communication liaison. The ideal candidate will have 2-5 years of experience in a high-level administrative role, exceptional communication skills, and proficiency with tools like Google Workspace and Zoom. Enjoy a competitive compensation package and flexible remote working conditions.

Serviços

Competitive compensation

Flexible remote work environment

Long-term growth potential

Qualificações

• 2–5 years of experience as an Executive Assistant or similar role supporting senior leaders.
• Advanced proficiency with productivity tools is a must.
• Exceptional communication skills are required.

Responsabilidades

• Manage executive calendars and coordinate meetings.
• Serve as a primary communication liaison.
• Organize travel arrangements and detailed itineraries.
• Prepare meeting materials and follow up on action items.

Conhecimentos

Written and verbal communication skills

Organizational skills

Problem-solving skills

Time management

Confidentiality

Ferramentas

Google Workspace

Zapier

Zoom

Project management platforms

Descrição da oferta de emprego

Virtual Executive Assistant – Family Owned Business Group RI Comfort Dental•Betim, Minas Gerais, Brazil

Summary

We are a family-owned business group overseeing a diversified portfolio of ventures across healthcare (medical practices), luxury travel, and Broadway / live entertainment production .

Our organization supports multiple senior executives who operate at the intersection of medicine, entrepreneurship, real estate, travel, and the performing arts . We are seeking a highly proactive, detail-oriented Virtual Executive Assistant to provide executive-level administrative and operational support across the group and help streamline day-to-day execution as our businesses continue to grow.

This is a unique opportunity to work closely with leadership across multiple industries , gaining exposure to complex operations, high-level decision-making, and creative as well as clinical environments.

Responsibilities

• Manage and optimize executive calendars across multiple businesses, including coordinating meetings across time zones and balancing competing priorities
• Serve as a primary communication liaison , screening and prioritizing emails, calls, and messages to ensure timely and appropriate responses
• Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries for business and personal travel
• Prepare meeting materials , agendas, briefing notes, and follow-up summaries to ensure action items are tracked and completed
• Conduct research on vendors, partners, venues, travel options, market opportunities, and industry trends to support executive decision-making
• Manage relationships with vendors and external service providers , including medical offices, travel partners, production vendors, accountants, and legal teams
• Organize and maintain digital filing systems across multiple entities, ensuring documents are secure, accessible, and well categorized
• Assist with special projects , including event coordination, content creation, process documentation, operational improvements, and cross-business initiatives
• Handle personal administrative tasks as needed to support executive productivity and work-life balance

Qualifications

• 2–5 years of experience as an Executive Assistant, Virtual Assistant, or similar high-level administrative role supporting senior leaders
• Exceptional written and verbal communication skills in English, with the ability to represent executives professionally across industries
• Highly resourceful and high-agency , with a demonstrated ability to anticipate needs and solve problems independently
• Advanced proficiency with productivity tools including Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) , Zapier, Zoom, and project management platforms
• Strong organizational skills with experience managing complex schedules and competing priorities
• Proven track record of maintaining strict confidentiality and exercising sound judgment with sensitive information
• Reliable high-speed internet and a dedicated home office setup
• Availability to work during overlapping U.S. Eastern Time hours

Preferred Qualifications

• Experience supporting founders, physicians, or executives across multiple businesses
• Familiarity with CRM systems, expense management, invoicing, and basic bookkeeping

Experience coordinating events, travel, or live productions

• Comfort working in both clinical / professional and creative / entertainment environments
• Bilingual capabilities (Spanish is a plus but not required)
• Experience with Notion, Hubspot and Zapier

What We Offer

Competitive compensation commensurate with experience

Opportunity to work directly with senior leadership across healthcare, luxury travel, and Broadway / live entertainment

Exposure to a diversified business portfolio , not a single company role

Flexible, remote-first work environment with an emphasis on results over hours

Long-term growth potential for the right candidate who becomes a trusted operational partner