Executive Assistant & Operations Associate (Hubspot/Apollo Preferred)

Cosign; Timon; Presencial; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A fast-growing proptech company is seeking an Executive Assistant & Operations Associate to manage sales operations and CRM tasks. This remote position requires strong organizational skills and HubSpot expertise, along with the ability to maintain accurate data and support sales teams effectively. Ideal candidates will have experience in a fast-paced sales environment, be proactive, and have excellent English communication skills. The role involves maintaining CRM data, preparing reports, and supporting sales through effective scheduling and collaboration.

Qualificações

• 2+ years of experience in sales operations or executive support.
• Excellent written and spoken English skills.
• Experience in a fast-paced, high-demand environment.

Responsabilidades

• Maintain CRM hygiene across all deals in HubSpot.
• Prepare weekly pipeline reports and sales performance summaries.
• Schedule meetings and manage multiple sales inboxes.

Conhecimentos

Sales operations

CRM management

Organization skills

HubSpot expertise

Attention to detail

Google Workspace

Canva skills

Ferramentas

HubSpot

Canva

Google Workspace

Microsoft Office

Descrição da oferta de emprego

(Only resumes in English will be considered)Location : Remote (must be able to work Eastern Time, Monday–Friday, 9 : 00 AM – 6 : 00 PM ET)Compensation : Competitive salary with growth opportunitiesStart Date : ASAP

About the Role

We're one of the fastest-growing proptech companies in the U.S., backed by top-tier VCs and some of the largest landlords and managers in the country.

We're hiring an Executive Assistant & Operations Associate to keep our revenue engine organized, precise, and moving fast.

This role sits at the intersection of sales operations, CRM management, and overall support helping the team run smoother, prep smarter, and close faster.

You'll support our Sales Directors with everything from HubSpot updates and inbox cleanup to property research, demo prep, and post-event follow-ups.

You’ll be the behind-the-scenes force that keeps deals and relationships flowing.

The ideal candidate is a HubSpot pro, an organization master, and someone who loves systems, structure, and clean dashboards.

Canva or basic design skills are a big plus.

What You’ll Do

Sales Operations & CRM

• Maintain CRM hygiene across all deals and pipelines in HubSpot
• Create follow-ups and tasks from meeting notes to keep deals moving
• Prepare weekly pipeline reports and monthly sales performance summaries (conversion rates, expansion vs. new logos, etc.)
• Support with contract preparation, sending, and organization
• Create and maintain accurate customer accounts within the Cosign portal

Demo & Meeting Prep

• Research prospects and properties for personalized sales conversations
• Build decks and slides for demos
• Assist with pre- and post-event follow-ups and outreach

Inbox, Calendar & Scheduling

• Clean up and manage up to 4 sales inboxes weekly
• Schedule meetings and maintain a sales calendar for QBRs, Expansion, first applicant, property engagement, etc.

Sales Enablement & Marketing

• Update and maintain sales collateral, FAQs, and shared materials
• Create light Canva designs for decks or visuals
• Support LinkedIn content coordination and posting
• Track property-level engagement and follow-ups

Account & Partner Support

• Conduct strategic account research for new opportunities
• Track deal follow-ups and ensure nothing slips through the cracks

Who You Are

• 2+ years of experience in sales operations, CRM management, or executive support
• HubSpot and / or Apollo expert — comfortable managing pipelines, reports, and automations
• Ultra-organized with strong attention to detail
• Excellent written and spoken English
• Skilled in Google Workspace, Microsoft Office, and Canva
• Proactive, reliable, and fast — you take ownership and anticipate needs
• Fast learner with a strong interest in using AI tools to optimize and streamline workflows
• Comfortable working cross-functionally in a startup or high-growth environment

Need to Have

• Experience in fast pace high-demanding sales environment
• Experience at startups, proptech, real estate, or B2B SaaS
• Strong background in sales / operational support
• Familiarity with project management tools

What Success Looks Like

• The Sales teams run with clarity, speed, and zero chaos
• HubSpot data is accurate, up to date, and ready for action
• Every demo, event, and partner follow-up feels personal and buttoned up
• Reports and insights are delivered proactively each week
• You're the go-to operator who makes everything — and everyone — run smoother