Executive Assistant

Potentiam Ltd; São Paulo; Presencial; BRL 60.000 - 80.000; Tempo integral

Resumo da oferta

A global talent partner is seeking an Executive Assistant / Project Coordinator in São Paulo, Brazil. This role involves supporting senior delivery teams and ensuring exceptional candidate and client experiences. Excellent administrative and project coordination skills are required along with proficiency in English. You will coordinate interview schedules, prepare documents, and liaise with global stakeholders in this dynamic, high-performance environment.

Qualificações

• Strong administrative/project coordination experience, ideally in professional services.
• Confidence communicating with global stakeholders.
• Ability to juggle multiple priorities with accuracy & calm.

Responsabilidades

• Support senior delivery teams ensuring a seamless candidate and client experience.
• Co-ordinate interview scheduling with candidates & clients.
• Prepare, proof, and format client-facing documents.

Conhecimentos

Strong administrative skills

Project coordination

Exceptional written & verbal English

Organisational skills

Interpersonal skills

Descrição da oferta de emprego

Executive Assistant / Project Co-Ordinator

Potentiam is a global talent partner supporting European SMEs from offices in Romania, South Africa and India.

We provide highly skilled, multilingual professionals across functions such as accounting, marketing, data, HR, sales, engineering and operations, many with international experience.

We handle talent development, infrastructure, HR and payroll, while clients manage day-to-day responsibilities and role training.

We’re partnering with a world‑leading executive search firm that supports innovative, future‑focused companies across technology, automotive, science, industrial & consumer markets.

With offices in London, North America, Zurich, Dubai & Singapore, they deliver world‑class talent solutions globally.

Are you a switched‑on, detail‑driven admin professional who thrives in a fast‑paced, global environment?

Do you communicate in English with clarity, accuracy, and confidence?

If yes, we’d love to hear from you!

You’ll play a key role supporting senior delivery teams to ensure a seamless candidate and client experience.

This is an outstanding opportunity to grow with an international business and work alongside high‑performing professionals.

What You’ll Do

• Work closely in a project co‑ordination capacity with the Project Lead of the company’s personal development platforms
• Support global consultants across multiple time zones
• Co‑ordinate interview scheduling with candidates & clients
• Prepare, proof, and format client‑facing documents
• Serve as a trusted internal liaison across project teams
• Ensure efficient workflow and exceptional service delivery

About You

• Strong administrative / project coordination experience (professional services ideal)
• Exceptional written & verbal English (non‑negotiable)
• Confidence communicating with global stakeholders
• Outstanding organisational skills & attention to detail
• Ability to juggle multiple priorities with accuracy & calm
• A proactive, problem‑solving mindset & strong interpersonal skills
• Work with global leaders across high‑growth industries
• Be part of a dynamic, high‑performance team
• Exposure to international clients & projects

DISCLAIMER

The personal information you provide in connection with the submission of your job application or otherwise as part of a recruitment process is used and stored for use only in the execution of a recruitment process and in connection with a possible recruitment.

Our contact person for questions regarding processing of personal data in connection with HR activities is Chantal Endemann, who can be contacted on email at

The disclosure of your personal information to any third parties is in accordance with written agreements with the parties concerned that comply with the applicable rules, including confidentiality requirements and deletion of information after the recruitment process ends as per our data storage policy.