Assistente Executiva : C-Level

Michelin; Rio de Janeiro; Presencial; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

Uma multinacional líder busca um Assistente Executivo para apoiar diretamente a alta administração. Este profissional será responsável por organizar reuniões, otimizar a agenda do executivo e gerenciar informações cruciais. As tarefas incluem a coordenação de eventos, acompanhamento de necessidades e solicitações internas, com foco em manter a imagem positiva da empresa. Procuramos alguém com habilidades de gestão de tempo e atenção a detalhes para contribuir para o desempenho da organização.

Qualificações

• Experiência em organização e otimização do tempo do executivo.
• Habilidade em gerenciar reuniões e logística.
• Capacidade de coletar e analisar informações relevantes.

Responsabilidades

• Organizar e otimizar o tempo do gerente.
• Responder a solicitações internas/externas rapidamente.
• Coletar informações pertinentes para a atividade do gerente.

Descrição da oferta de emprego

Assistente Executiva : C-Level

KEY EXPECTED ACHIEVEMENTS

Collaboration with the Manager

• Organizes and optimizes the time of the Manager: deals with all the subjects within the appropriate deadlines (included professional trips, documents/files/reporting, budget monitoring).
• Works out the Entity annual calendar taking into account all the deadlines of the Group and of the Entity.
• Organizes meetings and seminars (logistics, participants and content), suggests pertinent agendas, collects all the necessary information from customers / internal partners, prepares the presentations with exactitude, takes part in the meetings as a member of the Management team, drafts and disseminates the minutes, and ensures the identified actions follow-up.
• Consolidates and analyzes information necessary to the proper functioning of the entity, both internally and externally.
• Initiates ad-hoc meetings according to identified needs and internal/external current topics.
• Reads Manager’s e-mails, alerts the Manager on important /urgent e-mails and answers to be provided.
• Answers directly to Manager’s e-mails. (Optional)

Processing of requests:

• Answers to internal/external requests in a timely manner, while respecting the Group’s values so as to ensure a positive image of the Group/Entity.
• Manages priority, tackles emergencies while being very attentive to impacts and potential tensions to mitigate.
• Anticipates needs/requests so as to contribute to the Group’s/Entity’s performance.

Management of files:

• Collects pertinent information from the Entity’s teams, internal partners and any other useful source so as to prepare all the elements necessary to the activity of his/her Manager.
• Manages specific issues, in compliance with the Manager.
• Completes purchases and ensures by delegation a role of validation (Optional) in various fields (purchase tools/billings, travel, etc.)
• Monitors the Entity’s budget. (Optional)

Animation of its assistants network:

• Collects and disseminates all necessary information to the activity of the assistants of the Management team (and even wider, to the executive assistant network).
• Organizes and conducts meetings for exchange and regular points with his/her assistants’ team.
• Ensures the hierarchical or functional management of the assistants within his/her network. (Optional)