Administrative Assistant

Virtual Latinos; Teletrabalho; BRL 20.000 - 80.000; Tempo parcial

Resumo da oferta

A virtual assistance company is seeking an Administrative Assistant to provide support for scheduling, communication, and task management in a dynamic remote work environment. Ideal candidates will have at least one year of relevant experience and must possess excellent communication skills in English and Portuguese. Strong organizational skills, attention to detail, and the ability to work effectively in fast-paced conditions are essential. This role offers flexible part-time and full-time schedules with a range of pay rates.

Qualificações

• Must be at least 21 years old.
• Experience in customer service or administrative roles is essential.
• Ability to maintain confidentiality is crucial.

Responsabilidades

• Organize schedules, book meetings, and keep calendars up to date.
• Review, prioritize, and organize emails professionally.
• Prepare reports, take meeting notes, and maintain organized digital files.
• Communicate with clients and teams via email, chat, and phone.
• Assist with ad-hoc administrative and support tasks as assigned.

Conhecimentos

Excellent written and verbal communication skills in English

Strong organizational abilities

Meticulous attention to detail

Ability to excel in a fast-paced environment

Collaborative team spirit

Formação académica

1 year of related experience and/or a related degree

Ferramentas

Google Workspace

WhatsApp

Asana

Miro

Canva

Descrição da oferta de emprego

Job Title

Administrative Assistant

Pay Rates

Part‑Time Monthly Rates: $800 – $1,280 (20 hours per week)

Full‑Time Monthly Rates: $1,600 – $2,560 (40 hours per week)

Hourly rate range: $10 – $16 depending on experience. Rates are non‑negotiable.

Work Schedule

Schedules vary by client and will be in U.S. time zone. All clients are in the U.S. and schedules are based on the client’s requested schedule.

Job Summary

The Administrative Assistant will provide administrative and customer service support, coordinate schedules, maintain communication with internal and external teams, and manage tasks in a dynamic environment.

Job Tasks

• Calendar Management: Organize schedules, book meetings, and keep calendars up to date.
• Email Management: Review, prioritize, and organize emails professionally.
• Task Tracking: Monitor tasks and deadlines using project management tools.
• Documentation: Prepare reports, take meeting notes, and maintain organized digital files.
• Customer Support: Communicate with clients and teams via email, chat, and phone as needed.
• Research Assistance: Support with gathering information and summarizing findings when required.
• General Admin: Assist with ad‑hoc administrative and support tasks as assigned.

Qualifications

• 1 year of related experience and/or a related degree.
• Excellent written and verbal communication skills in English.
• Ability to excel in a fast‑paced environment.
• Strong organizational abilities.
• Meticulous attention to detail.
• Collaborative team spirit.
• Commitment to confidentiality.
• A quiet, private workspace.
• Must be at least 21 years old.

Software

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, etc.)
• WhatsApp
• Asana
• Miro
• Canva
• AI tools (flexible)
• Open to other tools as needed

Languages

• English (mandatory)
• Portuguese (mandatory)

Next Steps

• Send your easy apply.
• We will reach out and send you a form to send in your full application.
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