Medical Office Assistant jobs in United States

Datwyler IT Infra enables organisations around the world to run their IT infrastructure seamlessly and scale their business with ease. Being a well-established company, Datwyler successfully operates in the market as a reliable supplier of innovative system solutions, products and services for data centers, FTTx networks and smart buildings,as well as acting as a subcontractor or general contractor covering the entire value-added chain. This is founded on Datwyler’s substantial expertise in the development and manufacture of the requisite products and solutions, the company’s project experience, global presence and internationally established partner network.

The Receptionist / Admin Assistant serves as the first point of contact for visitors and clients while providing essential administrative support to ensure smooth operations within the office. This role combines front-desk duties with administrative tasks to support the team and enhance overall office efficiency.

Key Responsibilities :

Reception Duties :

• Greet and welcome visitors, clients, and employees in a professional and courteous manner.
• Answer, screen, and route phone calls; take and relay messages as necessary.
• Manage the reception area, ensuring it is tidy and presentable.
• Handle incoming and outgoing mail and packages.

Administrative Support :

• Perform general office duties such as data entry, filing, and maintaining office supplies.
• Assist with scheduling and coordinating meetings, appointments, and travel arrangements.
• Prepare and process documents, reports, and correspondence.
• Assist with the preparation and distribution of internal communications and office memos.

Customer Service :

• Address and resolve client inquiries and issues in a timely and professional manner.
• Provide excellent service to all visitors, clients, and staff, maintaining a high level of professionalism.

Office Management :

• Monitor and manage office equipment and supplies, ensuring that all items are stocked and in good working order.
• Coordinate with vendors and service providers for office maintenance and repairs.
• Assist with organizing company events, meetings, and activities.

Skills :

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment (, phone systems, printers, fax machines).
• Strong organizational and multitasking abilities.
• Ability to handle sensitive and confidential information with discretion.
• Positive attitude and strong interpersonal skills.

Attributes :

• Professional appearance and demeanor.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Flexibility and adaptability in a dynamic work environment.

Our Offer to you

A great team to work with

Flat hierarchy allowing for fast decision making and autonomy

A growing and ambitious organization, allowing for a lot of room for personal and professional development

Key Responsibilities :

Reception Duties :

• Greet and welcome visitors, clients, and employees in a professional and courteous manner.
• Answer, screen, and route phone calls; take and relay messages as necessary.
• Manage the reception area, ensuring it is tidy and presentable.
• Handle incoming and outgoing mail and packages.

Administrative Support :

• Perform general office duties such as data entry, filing, and maintaining office supplies.
• Assist with scheduling and coordinating meetings, appointments, and travel arrangements.
• Prepare and process documents, reports, and correspondence.
• Assist with the preparation and distribution of internal communications and office memos.

Customer Service :

• Address and resolve client inquiries and issues in a timely and professional manner.
• Provide excellent service to all visitors, clients, and staff, maintaining a high level of professionalism.

Office Management :

• Monitor and manage office equipment and supplies, ensuring that all items are stocked and in good working order.
• Coordinate with vendors and service providers for office maintenance and repairs.
• Assist with organizing company events, meetings, and activities.

Skills :

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment (, phone systems, printers, fax machines).
• Strong organizational and multitasking abilities.
• Ability to handle sensitive and confidential information with discretion.
• Positive attitude and strong interpersonal skills.

Attributes :

• Professional appearance and demeanor.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Flexibility and adaptability in a dynamic work environment.

Our Offer to you

• A great team to work with
• Flat hierarchy allowing for fast decision making and autonomy
• A growing and ambitious organization, allowing for a lot of room for personal and professional development

We Offer a Diverse and Global Working Environment

As a globally operating company, Datwyler offers a broad spectrum of job profiles and career opportunities. We offer ambitious individuals who approach their task with dedication and enthusiasm the right environment to excel and grow. This gives every employee the opportunity to influence the way we work. At Datwyler, we enable our employees to bring their talent to a global context and grow it steadily over time. Our employees are therefore at the very heart of Datwyler – we interact with respect, trust and loyalty. Mutual consideration and appreciation are key.