Executive Secretary I DoubleTree By Hilton Sharjah

TALENTMATE; Sharjah; On-site; AED 50,000 - 70,000; Full time

Job summary

A leading hospitality firm is seeking an Executive Secretary I to support the General Manager at DoubleTree by Hilton in Sharjah. The role includes managing the GM’s calendar, preparing correspondence, and liaising with department heads. The ideal candidate has a Bachelor's degree in Hospitality Management or Business Administration, with 2-3 years of experience in a similar role. Strong communication skills, proficiency in MS Office, and excellent organizational abilities are essential. This is a full-time position based in Sharjah, UAE.

Qualifications

• Minimum 2-3 years of experience as an Executive Secretary, F&B Coordinator, or similar role in hospitality.
• Flexibility to respond to a range of different work situations.
• Previous administrative experience in a fast-paced environment is an advantage.

Responsibilities

• Manage the General Manager’s calendar, meetings, travel arrangements, and appointments.
• Prepare correspondence, reports, presentations, and confidential documents.
• Handle incoming calls, emails, and communication on behalf of the GM.
• Maintain accurate filing systems and ensure document confidentiality.
• Liaise with department heads to follow up on action plans and deadlines.
• Support in preparing monthly performance reports and executive summaries.

Skills

Strong communication and interpersonal skills

Proficient in MS Office (Word, Excel, PowerPoint, Outlook)

Excellent organizational and multitasking abilities

Knowledge of Food and Beverage (F&B) operations

Fluency in English

Excellent verbal and written communication skills

Excellent administration skills

Education

Bachelor’s degree in Hospitality Management, Business Administration, or related field

Job description

Executive Secretary I – DoubleTree by Hilton – Sharjah

Job Description

An Executive Secretary / F&B Coordinator supports the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.

Responsibilities

• Manage the General Manager’s calendar, meetings, travel arrangements, and appointments.
• Prepare correspondence, reports, presentations, and confidential documents.
• Handle incoming calls, emails, and communication on behalf of the GM.
• Maintain accurate filing systems and ensure document confidentiality.
• Liaise with department heads to follow up on action plans and deadlines.
• Coordinate GM’s participation in owner meetings, cluster communications, and brand initiatives.
• Support in preparing monthly performance reports and executive summaries.

F&B Coordination

• Assist the F&B Department in scheduling meetings and circulating follow-ups.
• Support in planning special events and VIP arrangements.

Communication & Liaison

• Act as a central communication point between GM, HODs, and the F&B team.
• Ensure timely flow of information and documentation to relevant stakeholders.
• Coordinate with HR for departmental trainings, new joiner onboarding, and communication updates.

Qualifications & Skills

• Bachelor’s degree in Hospitality Management, Business Administration, or related field.
• Minimum 2-3 years of experience as an Executive Secretary, F&B Coordinator, or similar role in hospitality.
• Strong communication and interpersonal skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities.
• Knowledge of Food and Beverage (F&B) operations is an advantage.
• Fluency in English is required.
• Excellent verbal and written communication skills.
• Excellent administration skills.
• Flexibility to respond to a range of different work situations.
• Previous administrative experience in a fast‑paced environment (advantage).

Work Location & Schedule

DoubleTree by Hilton Sharjah Waterfront Hotel & Suites – Full‑time – Harsha – United Arab Emirates

About Hilton

Hilton is the leading global hospitality company dedicated to providing exceptional guest experiences across its global brands.