Legal Administrative Assistant à United States

Company Overview:

Our client, a major and renowned Personal Care FMCG distributor of products ranging from Haircare, Skincare, and Fragrances. They are seeking a well-organized and detail-oriented Executive Assistant for their team in Dubai UAE. They are exclusively recruiting current residents in Dubai with current experience in the UAE.

Key Responsibilities & Role:

• Handle emails, phone calls, and other communication for the CEO.
• Deal and communicate well with all internal and external stakeholders of the company (CEO, Employees, Suppliers, visitors, etc.).
• Responsible for attending meetings, taking minutes, and subsequently sharing a summarized version.
• Research and book transportation and accommodation for any necessary travel.
• Assist with data entry and file management.
• Receive and deliver messages and information to relevant parties.
• Manage the CEOs calendar, including arranging meetings, appointments and other relevant events.
• File and track any needed expenses, receipts or invoices.
• Prioritize and resolve any scheduling conflicts.
• Attend meetings or networking events as needed.
• Implement time-saving strategies where possible.

Qualifications & Skills:

• Bachelors Degree in Business Administration, or any related field.
• 6+ years of proven working experience in an administrative executive role.
• Excellent proficiency and command of English is required.
• Familiarity with and experience in meeting platforms like Zoom, Microsoft Teams, and Google Meet.
• Extremely strong organizational skills.
• Proficient in Microsoft Office.
• Great written and verbal communication skills.
• Strong problem solving and prioritization abilities.
• Excellent time management skills.
• Proven ability in travel arrangements and scheduling meetings/appointments.
• Strong, dynamic, and vibrant personality.
• Experience in a C-Level Assistant role is a plus.