Administration jobs in United States

Job Title - Procurement Officer

We are seeking a proactive and detail‑driven Procurement Officer to support the sourcing, purchasing, and vendor management activities for our interior fit out and construction projects. The role involves working closely with project teams, suppliers, and internal stakeholders to ensure timely delivery of goods and materials while optimizing cost, quality, and compliance.

• Source and evaluate suppliers for interior fit out materials (fixtures, finishes, joinery, fittings) and construction services.
• Issue RFQs / RFPs, compare vendor quotations, and negotiate pricing, delivery schedules, payment terms, and contracts.
• Prepare and process purchase orders (POs) in line with approved requisitions and project requirements.
• Coordinate with project managers, site engineers, and operations teams to forecast material needs, prevent delays, and ensure project alignment.
• Monitor supplier performance: track deliveries, lead times, quality of goods, and address any delivery or quality issues.
• Maintain accurate procurement documentation: supplier data, purchase orders, invoices, delivery notes, and contracts.
• Liaise with warehouse or store teams to coordinate receipt of materials, verify deliveries, and update inventory records.
• Assist in cost saving initiatives by identifying alternative suppliers or materials without compromising quality.
• Ensure compliance with company procurement policies, procedures, and relevant regulations.
• Support procurement reporting: prepare status updates, spending analysis, vendor performance reports for management.
• Work with finance to ensure vendor payments are processed accurately and on time.
• Participate in continuous process improvement: suggest efficiencies, system enhancements, and better procurement practices.

• Bachelors degree in Supply Chain Management, Business Administration, Engineering, or a related field.
• 25 years experience in procurement, preferably within the construction, fit out, or real estate development industry.
• Experience negotiating with local and international suppliers.
• Good knowledge of procurement processes, documentation, and contract management.
• Proficiency with Microsoft Office (especially Excel); experience with ERP/procurement systems is a plus.
• Strong analytical, relationship‑building, and negotiation skills.
• Excellent communication skills, both written and verbal.
• High attention to detail and ability to manage multiple procurement tasks.

• Commercial mindset: focused on cost effectiveness and value.
• Problem‑solvers: able to resolve supplier issues, quality concerns, and delivery delays.
• Collaborative: works effectively with internal teams (project, site, finance) and external vendors.
• Organized: maintains structured procurement records, follows up with rigor, and tracks performance.
• Integrity and compliance: upholds ethical procurement practices and adheres to company policies.

• Competitive salary and benefits aligned with the UAE construction / fit out sector.
• Exposure to a variety of high‑profile interior fit out and construction projects.
• Opportunity to build and maintain strategic supplier relationships and contribute to cost optimization.
• Growth potential within procurement or supply chain teams in a dynamic, fast‑paced business environment.

Apply now!