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Office Receptionist and Admin Assistant
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Job summary
A leading company in Abu Dhabi is seeking a skilled Receptionist & Administrative Assistant. This role involves being the first point of contact for visitors, managing office operations, and supporting administrative tasks. The ideal candidate should possess a Bachelor's degree in Business Administration with at least 3 years of experience in a similar role, showcasing excellent organizational and communication skills.
Qualifications
- Minimum of 3 years of experience in an administrative or clerical role.
- Proficiency in using office equipment such as telephones, printers, and scanners.
- Fluency in English is a must.
Responsibilities
- Greet and assist visitors, ensuring they are directed to the appropriate staff member.
- Manage incoming documents, packages, and courier deliveries.
- Perform tasks such as printing, scanning, filing, and record-keeping.
Skills
Education
Tools
Bachelor of Business Administration(Management)
Nationality
Any Nationality
Vacancy
1 Vacancy
Job Description
Job Location
Abu Dhabi,
United Arab Emirates
Experience
1 to 3 years
Diploma; Graduate
Job Function
Administration / Commercial Operations
Skillset
Professional, courteous, and approachable demeanor. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Ability to manage time effectively and prioritize tasks...
Preferred Jobseekers
Not specified
JOB SUMMARY
The Receptionist & Administrative Assistant acts as the first point of contact for visitors and callers while providing administrative, IT, and clerical support. This role ensures smooth day-to-day operations by handling communications, managing documents, supporting staff, and maintaining office organization.
RESPONSIBILITIES
Front Desk Responsibilities
Greet and assist visitors, ensuring they are directed to the appropriate staff member.
Answer, screen, and transfer phone calls professionally and efficiently.
Manage incoming documents, packages, and courier deliveries.
Maintain organization in the reception area.
Monitor and ensure adequate office supply levels, initiating orders when needed.
Administrative and Clerical Support
Perform tasks such as printing, scanning, filing, and record-keeping.
Assist in preparing timesheets and other administrative reports.
Support the accounting and procurement departments.
Log and track delivery notes, ensuring they match corresponding tax invoices.
Assist the Document Controller by organizing and filing project-related documents, including MIRs, WIRs, and drawings.
Help tendering teams by stamping and preparing documents for submission.
Install software and configure laptops for new employees.
Update the fixed asset register for newly issued laptops.
QUALIFICATIONS
Bachelor s degree in business administration.
Minimum of 3 years of experience in an administrative or clerical role.
Proficiency in using office equipment such as telephones, printers, and scanners.
Proficiency in Microsoft office (Word & Excel).
Basic knowledge of IT systems is preferred.
Fluency in English is a must.
SKILLS & ABILITIES
Professional, courteous, and approachable demeanor.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Ability to manage time effectively and prioritize tasks.
High attention to detail, especially when handling documents and records.
Company Industry
- Consulting
- Management Consulting
- Advisory Services
Department / Functional Area
- Administration
Keywords
- Office Receptionist And Admin Assistant
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* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.