Business Support & Administrative Assistant

VYGON MIDDLE EAST; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global healthcare organization in Dubai is searching for a Business Support & Administrative Assistant to enhance operations. In this full-time role, you will support the General Manager and teams with administrative tasks, ensuring a smooth workflow. The ideal candidate will have over 3 years of experience and strong organizational skills. Fluency in English is required, with French considered a plus. Join us to contribute to a mission-driven environment where you can grow your career and make an impact in the medical device industry.

Benefits

Opportunity to work in a multicultural environment

Exposure to strategic business operations

Career growth opportunities

Qualifications

• Minimum 3 years of experience in a similar role.
• Strong English fluency; French is advantageous.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Support customer service and sales teams with contracts and orders.
• Organize meetings, events, and travel logistics.
• Assist the GM with calendar management and HR coordination.
• Handle office administration and supplier coordination.

Skills

3+ years of experience in administrative or executive support

Fluent in English

Strong organizational and multitasking skills

Discreet and professional in handling sensitive information

Proficient in Microsoft Office

Excellent interpersonal skills

Tools

Microsoft Office

ERP

HR platforms

Job description

Join Vygon and contribute to a mission that makes sense: Value Life.

We design and produce medical devices, mastering every link in the value chain, from design to distribution, with the support of 26 subsidiaries and 11 production sites, 8 of which are in Europe.

Joining Vygon means joining an international group, but also a family‑owned, independent company. Thanks to our 2,619 employees worldwide, Vygon supplies nearly 210 million medical devices every year.

At Vygon, integrity, commitment, open‑mindedness, the quest for improvement and respect for everyone are at the heart of everything we do.

We are committed to promoting a diverse and inclusive workplace, and our recruitment process is designed to ensure equal opportunities for all candidates.

We're Hiring: Business Support & Administrative Assistant

📍Location:Dubai – DAFZA Office

🏢Company:Vygon Middle East

🕘Employment Type:Full-time

Are you a proactive, organized professional looking to make an impact in a dynamic, international environment? Vygon Middle East is seeking a Business Support & Administrative Assistant to join our team in Dubai. This role is essential to supporting our General Manager and regional teams, ensuring smooth office operations and contributing to our mission in the medical device industry.

What You’ll Do

• Support customer service and sales teams with contracts, orders, and distributor coordination
• Organize meetings, events, and travel logistics
• Assist the GM with calendar management, compliance, HR coordination, and internal communications
• Handle office administration, license renewals, and supplier coordination
• Manage purchase orders, invoices, and HR-related tracking (leave, absences)

Skills

What We’re Looking For

• 3+ years of experience in administrative or executive support
• Fluent in English (French is a plus)
• Strong organizational and multitasking skills
• Discreet and professional in handling sensitive information
• Proficient in Microsoft Office; ERP and HR platform experience is a plus
• Team player with excellent interpersonal skills

Why Join Us?

• Be part of a mission‑driven company in the healthcare sector
• Work in a multicultural, fast‑paced environment
• Collaborate with teams across the Gulf, Levant, and Africa
• Grow your career with exposure to strategic business operations