Visa and Housing Assistant

Zayed University; Dubai; On-site; AED 50,000 - 70,000; Full time

Job summary

A UAE-based academic institution seeks a Visa & Housing Assistant to support the Visa & Housing Specialist in processing visa requests, preparing documentation, and maintaining employee files. The ideal candidate should have at least one year of administrative experience and strong IT skills. Benefits include a competitive salary, a housing allowance, and educational subsidies for children. Fluency in English is essential, with Arabic as an asset. This role offers a great opportunity to contribute to the university's human resources efforts.

Benefits

Competitive salary

Free of tax in the U.A.E.

Cash housing allowance

Annual vacation and airline tickets

Educational subsidies for children

Healthcare provided for employees and family members

Qualifications

• Minimum 1 year administrative experience required.
• Experience with an HRMS system is an asset.
• Experience in a customer service environment preferred.

Responsibilities

• Assist with processing visa requests and cancellations.
• Prepare immigration medical documentation for employees.
• Maintain and update employee Visa & Housing files.
• Answer staff queries and advise on University policies.

Skills

Strong IT skills MS Office Suite

Fluency in English

Ability to prepare written documentation

Education

Diploma from an accredited institution or equivalent experience

Job description

Description

The Opportunity

Human Resources Department seeks an incumbent for the position of Visa & Housing Assistant to support the Visa & Housing Specialist in all matters related to the visas and housing and maintains and updates employee Visa & Housing files; keeps filing up to date and notes any changes to employee status passport/visa info in file and on the Human Capital database.
Deal effectively and efficiently with staff queries while offering the best possible customer service to all University employees.

The Responsibilities

• Assists the Visa and Housing Specialist with processing all visa requests for the University focusing on those for newly hired employees as well as visa cancellations for leavers.
• Prepares Immigration Medical documentation and accompanies employees and their dependents for medicals at Authorized Hospital.
• Prepares documentation for employee driving licenses liquor permits Etisalat connections DEWA connection etc.
• Prepares letters forms and other documents to government ministries and organizations consulates embassies banks police departments etc. when required
• Assists staff with problems dealing with government organizations when required
• Answers staff queries advises them on University policies. Prepares No Objection certificates and Service Certificates when required.
• Maintains and updates employee Visa & Housing files; keeps filing up to date and notes any changes to employee status passport/visa info in file and on a Human Capitals database.
• Assists the Visa & Housing Specialist as directed in all related matters to housing such as the ADDC connections and disconnections.
• Assists the Visa & Housing Specialist with the Housing inspection and delivering cheque to landlords.
• Assists in the processing of annual accommodation rental payments as directed.
• Keeps track of all government policy changes in visa processing and briefs employees and the HC team on these changes.
• Translates and produces bilingual correspondence for the Manager runs reports and assists with special projects when required.
• Assists in the day to day work of HC Services

Project

• Participates in special project work as required.

Any other delegated tasks by the HC Manager in Abu Dhabi

The Requirements

• Should possess a minimum of 01year administrative experience and a Diploma from an accredited institution or an equivalent combination of education training and experience.

Other essential requirements:

• Strong IT skills MS Office Suite is required
• Ability to prepare written documentation
• Fluency in English Arabic an asset.

Desired or preferred requirements

• Experience with an HRMS system an asset
• Experience working in a Human Capital department.
• Experience working in a frontline customer service environment.
• Experience working in an academic environment.

The Benefits

The Universitys benefits package is highly attractive with competitive salaries free of tax in the U.A.E. Cash housing a furniture allowance annual vacation airline tickets for the employee and immediate family educational subsidies for children and healthcare is provided to the employee and sponsored family members.

While we appreciate all applications you will be contacted only if you are selected for an interview.

For any inquires or issues please contact