Travel & Logistics Coordinator for a Training Company (Immediate Start)

The Energy Training Centre; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A dynamic training company in Dubai seeks a Travel & Logistics Coordinator to manage end-to-end travel arrangements for trainers and staff. The role requires excellent multitasking, strong communication skills, and a minimum of 2 years of experience in travel coordination. The ideal candidate thrives under pressure and has a keen attention to detail. Immediate availability is preferred.

Qualifications

• Minimum 2 years of experience in travel coordination or event logistics.
• Experience in the training or events industry is a plus.
• Ability to work flexible hours for different time zones.

Responsibilities

• Coordinate and book international and local flights.
• Manage last-minute changes and travel issues.
• Track travel expenses and ensure cost-effective solutions.
• Collaborate with teams to understand accommodation needs.
• Maintain accurate travel records for audit purposes.
• Assist with visa processes where required.

Skills

Organization

Multitasking

Communication

Negotiation

Travel Booking Platforms

Education

Bachelor’s degree or relevant diploma

Job description

Overview

Location: Dubai Media City, Dubai

Employment Type: Full-time

Start Date: Immediate

About Us:

We are a dynamic and fast-growing international training company specializing in short-term professional development programmes across the globe. With weekly events scheduled throughout the year, we operate in a high-demand, high-speed environment—and we’re looking for someone exceptional to keep us moving smoothly.

Position Overview

We are seeking a Travel & Logistics Coordinator to manage end-to-end travel arrangements for our trainers, delegates and staff. This includes flight bookings, hotel accommodations, and logistical support for events across various international destinations. The ideal candidate thrives under pressure, handles multiple bookings simultaneously with zero room for error, and can hit the ground running.

Key Responsibilities

• Coordinate and book international and local flights, hotels, and ground transportation.
• Manage last-minute changes and emergency travel issues promptly.
• Track travel expenses and ensure cost-effective booking solutions.
• Collaborate with internal teams to understand scheduling and accommodation needs.
• Maintain accurate travel records and documentation for audit and reporting purposes.
• Assist with visa processes and travel documentation where required.

Who You Are

• Highly organized with strong attention to detail
• Excellent multitasker with the ability to prioritize under pressure
• Strong communication and negotiation skills with vendors and travel agencies
• Experienced in using travel booking platforms and tools
• Able to work flexible hours when needed to accommodate different time zones
• UAE experience is preferred, but not essential
• Must be available to join immediately

Qualifications & Experience

• Minimum 2 years of experience in travel coordination, executive assistance, or event logistics
• Background in the training, events industry or project management is a plus
• Bachelor’s degree or relevant diploma preferred