Store Executive

Altron; Sharjah; On-site; AED 120,000 - 200,000; Full time

Job summary

A healthcare organization is seeking an individual to oversee the ordering, receiving, storing, and shipping of supplies in a hospital setting. The successful candidate will manage personnel, inspect incoming items, maintain stock levels, and ensure smooth procurement processes. Responsibilities also include supervising inventory activities and ensuring compliance with budgetary requirements. This role requires strong attention to detail and leadership skills in a dynamic healthcare environment.

Responsibilities

• Oversee ordering and receiving of materials for the hospital.
• Assist hospital staff in evaluating new products.
• Inspect items received for accurate weight, count, and condition.
• Store articles according to department procedures.
• Deliver goods to appropriate units as needed.
• Maintain clean and orderly storerooms.
• Perform inventory of stock room supplies regularly.
• Compile orders for purchasing and verify receipt.
• Evaluate supply needs and planning with departments.
• Monitor the storeroom budget and reconcile accounts.
• Supervise and train other storekeepers.
• Prepare Material Requisition Notes for procurement.
• Conduct physical verification of inventory control.
• Follow up on stock levels in sub-stores.
• Supervise stock taking and inform management about near expiry products.
• Reconcile stock transfer reports and scrutinize discrepancies.

Job description

Job Description

Oversees the ordering, receiving, inspecting, storing, issuing and shipping equipment, materials and supplies for hospital departments. Manages and supervise the activities of the personnel assigned to the department.

Responsibilities

• Orders, receives or oversees the ordering and receipt of material, stock, and supplies for the hospital; department’s computer system to maintain verification of all transactions.
• Assists hospital staff in evaluating new products in coordination with central procurement office and suggesting product substitutions when necessary.
• Inspect items received for accurate weight, count and condition; verifies that stock meets specifications and that the orders are complete; and resolves order problems with vendors and departments.
• Stores articles by style, size, material, etc. according to department procedures; rotates supplies to ensure that the items do not expire before use.
• Delivers goods to appropriate units on a routine or STAT basis; may oversee the delivery or distribution of goods by filling requisitions and comparing nomenclature, stock numbers, etc.; maintains a record of stock received and issued to departments.
• Maintains clean, sanitary and orderly storerooms; may make decisions regarding the physical layout of the storerooms.
• Performs inventory of stock room supplies on a weekly and semi-annual basis; supervise inventory maintenance and determine redistribution actions for stored goods when necessary.
• Compile orders for purchasing and verify the receipt of orders with Accounts Payable.
• Evaluate supply needs turnover rates, cost, perishability, hazardous nature of goods, and storage limitations; may consult with departments in planning the range and quality of materials to be stocked.
• Monitors the storeroom budget by maintaining records of expenditures and reconciling accounts; may document storeroom operations for billing and inventory control.
• Supervises the activities of other Storekeepers by training, directing or assigning work, providing goals and objectives, evaluating performance, and assisting in the interviewing process; may give work direction in the Manager/Supervisor’s absence.
• Prepare Material Requisition Note (MRN) to central procurement office for medical and non-medical items.
• Physical verification of document/inventory control using Tally or any other inventory package.
• Follow-up daily consumption in all the sub-stores to maintain minimum stock level.
• Supervise half yearly stock taking in all Department and inform the Management for near expiry products.
• Reconciliation of stock transfer reports from the main store.
• Month end stock taking in main store to scrutinize discrepancy report.