Sr Document Controller - UAE National

Etihad Rail Operating Companies; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading railway operations company in Abu Dhabi is seeking a Document Controller to manage documentation processes effectively. The ideal candidate will have over 5 years of experience in document control management and advanced English proficiency. Responsibilities include quality checking documents and maintaining compliance with management systems. This role offers a dynamic environment for skilled professionals looking to enhance their career in the railway sector.

Qualifications

• 5 years’ experience in document control management.
• Experience with Electronic Database Management Systems.
• Ability to keep clear and accurate records and reports.

Responsibilities

• Support Senior Document Controller with all document control functions.
• Quality check all document types and correspondence.
• Manage and maintain all controlled documents and ensure proper archiving.

Skills

Advanced English

Interpersonal skills

Knowledge of spreadsheets and databases

Education

Degree or similar qualification

Vocational Diploma/Certificate from a technical course

Job description

Position Overview

Position Overview is not needed; keep the content as provided. However, to maintain consistency with the refined format, we present the overview text directly under the heading.

Responsible for all information and processes and control with regards to documentation and correspondence required for the operation and maintenance of the Railway. Assist Senior document controller for all document control functions required to create and maintain effective internal and external interfaces with the document control managers of other companies, specifically with Etihad Rail PJSC IT concerning the use of the EPFM document control system and other Etihad Rail PJSC departments as necessary.

Roles and Responsibility

• Provide support to the Senior Document Controller for all document control functions, including:
• Quality checking of all document types and correspondence.
• Conduct document quality checks to ensure compliance with Integrated management system (Quality, Environment and Occupational Health & Safety requirements).
• Verify that documents:
• Are reviewed and approved prior to issue.
• Include appropriate version control and revision history.
• Are distributed to relevant stakeholders and withdrawn when obsolete.
• Ensuring consistency in document formatting, version control, and metadata.
• Managing the document numbering system in accordance with company standards.
• Manage and maintain all controlled documents produced by the company, ensuring they are current, accessible, and properly archived.
• Take charge of document identification, classification, and filing in both electronic and physical formats.
• Support colleagues in using the company’s document control system, including assigning reference numbers and uploading documents to the registry.
• Implement a system of continual improvement in document control practices across Etihad Rail.
• Maintain assigned elements of the Etihad Rail Integrated Management System (IMS), including quality, environmental, and occupational health & safety documentation.
• Ensure proper organization, security, and traceability of documents (paper and electronic).
• Coordinate and maintain records of documents and drawings from internal and external sources.
• Interface with Etihad Rail PJSC and other stakeholders to ensure seamless documentation and correspondence management using EPFM and other EDMS platforms.
• Update, manage, and maintain all documents using Etihad Rail’s Document Management System (DMS).
• Provide support to all staff for eSignatures via Circularo.
• Support internal and external audits by maintaining accurate and retrievable documentation.
• Participate in periodic reviews of controlled documents to ensure ongoing relevance and compliance.

Desirable qualifications, skills and experience

Academic Qualifications:

• Degree or similar preferable

Professional Qualifications:

• Vocational Diploma/Certificate from a 2 year Technical course

Experience:

• 5 years’ experience in document control management
• Electronic Database Management System experience

Other Skills:

• English at an advanced level (both written and verbal)
• Arabic language skills an advantage (both written and verbal)
• Good interpersonal skills
• Knowledge in use of spreadsheets, database, word processing and selected job specific software.
• Ability to keep clear and accurate records and reports.
• Ability to use computer and rapidly input data and retrieve records and information.
• Ability to organize work load and to manage a filing methods and management techniques
• Strong working knowledge of Document Control functions and processes
• Ability to communicate and coordinate work within an integrated multidisciplinary team
• Ability to take initiative and make decisions
• An excellent understanding of the data management require for large scale infrastructure project