Spare Parts & Procurement Executive

MILELE MOTORS FZE; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading automotive company in Dubai is looking for a dedicated procurement specialist to manage spare parts purchasing and supplier relations. The role requires a bachelor's degree and at least one year of experience in procurement, with a focus on vehicle components. Key responsibilities include managing purchase orders, ensuring quality control, and conducting vendor visits. Strong communication and organizational skills are essential.

Qualifications

• Minimum 1 year of experience in a vehicle-related or spare parts procurement role.

Responsibilities

• Prepare, process, and follow up on purchase orders to ensure timely procurement and delivery.
• Collaborate with the Quality Control team to ensure inspection reports are completed.
• Handle supplier invoices, maintain accurate records, and develop strong vendor relationships.
• Conduct supplier and market visits to verify parts and assess quality.
• Assist with initial quality control assessments prior to formal inspections.
• Regularly visit local markets for new suppliers and pricing negotiations.
• Work with Finance, Stores, and Project departments to streamline workflows.
• Serve as secondary support resource during absences or high demand.
• Ensure all procurement activities comply with policies and regulations.

Skills

Strong interpersonal and communication skills

Good understanding of vehicle components and spare parts

Attention to detail and ability to manage multiple priorities

Strong organizational and problem-solving skills

Education

Bachelor's degree (Supply Chain, Business Administration, or related field)

Job description

Job Purpose: To ensure operational efficiency and effectively support the growing needs of the Spare Parts Procurement Department through timely purchasing, coordination, and supplier management.

Key Duties and Responsibilities:

• Purchase Order Management: Prepare, process, and follow up on purchase orders to ensure timely procurement and delivery.

• Coordination with QC Department: Collaborate closely with the Quality Control team to ensure inspection reports are completed and shared promptly.

• Invoice and Vendor Management: Handle supplier invoices, maintain accurate records, and foster strong relationships with vendors.

• Field Visits: Conduct supplier and market visits to verify parts, assess quality, and resolve on-site issues as required.

• Preliminary Quality Checks: Assist with initial quality control assessments prior to formal QC inspections.

• Market Research and Development: Regularly visit local markets to identify new suppliers, negotiate pricing, and monitor parts availability.

• Interdepartmental Coordination: Work collaboratively with Finance, Stores, and Project departments to streamline workflows and remove operational bottlenecks.

• Backup Support: Serve as a secondary support resource for the department during absences, emergencies, or high-demand periods.

• Compliance and Documentation: Ensure all procurement activities comply with company policies, procedures, and relevant regulations, maintaining accurate documentation.

Skills and Competencies:

• Strong interpersonal and communication skills

• Good understanding of vehicle components and spare parts

• Attention to detail and ability to manage multiple priorities

• Strong organizational and problem-solving skills

Qualifications and Experience

• Education: Bachelor's degree (preferably in Supply Chain, Business Administration, or a related field)

• Experience: Minimum 1 year of experience in a vehicle-related or spare parts procurement role