Site Document Controller

Al Shirawi Group; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent construction company in the United Arab Emirates is seeking an organized individual to manage site offices effectively. The role involves overseeing project documentation, coordinating with subcontractors and clients, and maintaining comprehensive records. The ideal candidate should be fluent in English and experience in managing technical documents. Key responsibilities include preparing project transmittals and ensuring all logs and files are updated regularly. This position offers an opportunity to be part of dynamic project management efforts in a reputable organization.

Qualifications

• Fluent in English - writing and speaking.
• Experience in managing project documents and logs.
• Capable of organizing and handling technical documents.

Responsibilities

• Manage site offices for ASCC and consultants.
• Coordinate weekly progress reports.
• Maintain project documents and filing systems.

Skills

Fluent in English

Experience in managing project documents

Organizational skills

Detail-oriented

Strong knowledge of filing systems

Knowledge of MS Office

Experience in preparing transmittals

Job description

Roles and responsibilities

• Manage Site Offices for ASCC and Consultants and Client

• All Submittals from ASCC and Subcontractors

• Ensuring all Logs are updated weekly by both ASCC and Subcontractors

• Letters for Projects

• Arranging coordination for all NOC’s from various Authorities

• Weekly Progress Report Coordination and issue to GAJ

• Arrange for Drivers for Documents to be delivered or collected from various offices like: GAJ, Al Quoz, RAK, etc.

• Intake of all Subcontractors Material Samples and Document submittals

• Dealing with any Consultant and/or Client requests

• Keeping timesheets and records to accounts

• Dealing with and answering all mails from Consultants and Subcontractors

• Filing and recording weekly MOM for meetings.

• All Project Documents filing

• Raising PR’s for Project

• Managing Petty Cash for Project

• Managing site staff on site such as: Teaboy, Nurse, Driver, etc.

• Shopping for Project Offices Welfare facilities

• Keeping records of all Project Staff Vacation Tracker

• Updating weekly Trackers for Project including Authorities and NOC’s

• Scanning and Photocopy works for ASCC Staff and Consultants and Client

• Keeping track of all Stationery required for site offices

• Administration work for projects

Must have skills

• Fluent in English - writing and speaking.

• Experience in Managing projects documents and logs for the ID projects.

• Have experience in organizing, detail- oriented and capable of handling a high volume of technical documents.

• Strong knowledge of filing systems, project documentation, and MS Office.

• Have experience in preparing the transmittals for all the type of shop drawings, materials submission.