Senior Executive Assistant

PowerToFly; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading multinational company in Dubai seeks a Senior Executive Assistant to provide comprehensive support to a C16 level manager. Responsibilities include managing calendars, coordinating travel arrangements, and assisting with presentations and reports. The ideal candidate should have prior office administration experience, strong Microsoft Office skills, and clear communication abilities. This role is essential for maintaining the operational efficiency of the executive team.

Qualifications

• Prior office administration experience in financial services or similar organization.
• Ability to command new systems quickly.

Responsibilities

• Supports a C16 level manager and entire department.
• Manages day to day calendars for senior management.
• Coordinates executive appointments and meetings.
• Prepares and reviews materials for meetings.
• Coordinates travel arrangements and prepares schedules.

Skills

Microsoft Office Proficiency

Written Communication

Verbal Communication

Detail Oriented

Self-motivated

Education

Bachelor’s degree or equivalent experience

Job description

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and processes invoices through Procure to Pay system
• Processes and follows up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assesses risk when business decisions are made, demonstrating particular consideration for the firm’s reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications

• Prior office administration experience, preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education

• Bachelor’s/University degree or equivalent experience

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity, review Accessibility at Citi and View Citi’s EEO Policy Statement and the Know Your Rights poster.