Real Estate Administrative Assistant (Listing Admin)

Galion Properties; Dubai; On-site; AED 70,000 - 90,000; Full time

Job summary

A real estate company in Dubai seeks a Real Estate Administrator to manage property listings and support agents. Ideal candidates have 2-3 years of experience in real estate, strong organizational skills, and knowledge of UAE regulations. Responsibilities include client communication, document preparation, and marketing support. Collaborate in a team environment while ensuring compliance with legal requirements.

Qualifications

• 2-3 years of experience in real estate administration or property listing management.
• Familiarity with UAE real estate laws and regulations.
• Proficient in real estate management software.

Responsibilities

• Manage property listings across various platforms.
• Act as the main point of contact for client inquiries.
• Prepare and manage necessary documents and contracts.
• Maintain client and property databases.
• Coordinate property viewings with agents and clients.
• Assist with marketing materials for listings.
• Provide general administrative support to the real estate team.
• Ensure compliance with UAE real estate regulations.
• Assist with reports on sales performance and market analysis.

Skills

Organizational skills

Communication skills in English

Multitasking skills

Attention to detail

Problem-solving skills

Tools

Microsoft Office

CRM software

Job description

Overview

The Real Estate Administrator / Listing Administrator will play a key role in managing property listings, supporting real estate agents, and ensuring the efficient administration of all real estate activities. The ideal candidate will have a strong administrative background, excellent organizational skills, and a passion for real estate.

Key Responsibilities

• Property Listings Management: Assist in creation, updating, and maintenance of property listings across various platforms (websites, MLS, social media, etc.).
• Client Communication: Act as the point of contact for clients, handling inquiries and providing updates regarding property listings and market trends.
• Document Preparation: Assist with the preparation and management of documents such as contracts, agreements, and property brochures.
• Database Management: Maintain accurate and up-to-date client and property databases.
• Coordination of Viewings: Schedule property viewings and coordinate with agents and clients to ensure smooth appointments.
• Marketing Support: Assist with the preparation of marketing materials for new property listings, including online and offline marketing initiatives.
• Administrative Support: Provide general administrative support to the real estate team, ensuring all office operations run smoothly.
• Compliance & Documentation: Ensure compliance with UAE real estate laws and regulations regarding listings, transactions, and documentation.
• Reporting: Assist with reporting requirements, including sales performance, listing updates, and market analysis.

Requirements

• Experience: Minimum 2-3 years of experience in real estate administration, property listing management, or a related field.
• Knowledge: Familiarity with UAE real estate laws, regulations, and platforms (e.g., Property Finder, Bayut, JustProperty, etc.) is highly preferred.
• Skills:
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills in English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with CRM and real estate management software.
• Attention to Detail: Ability to maintain accuracy and consistency in documentation and listings.
• Problem-Solving: Proactive and capable of handling challenges in a fast-paced environment.
• Team Player: Ability to work effectively in a team and collaborate with colleagues and clients.