Project Coordination & Reporting Analyst

Consultz; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A forward-thinking consulting firm is seeking a detail-oriented Project Coordination & Reporting Analyst in Abu Dhabi. The ideal candidate will monitor project progress, manage data collection and analysis, and track milestones to ensure timely execution of key initiatives. Strong organizational skills and experience with project management tools are essential. This role offers a pivotal opportunity to enhance accountability and operational efficiency within the organization.

Qualifications

• Strong organizational and coordination skills with attention to detail.
• Experience using project tracking or workflow management tools.
• Excellent written and verbal communication skills.

Responsibilities

• Track assigned initiatives and deliverables to ensure timely execution.
• Gather relevant information and metrics using tracking tools.
• Maintain oversight of timelines and critical deliverables.

Skills

Organizational skills

Coordination skills

Analytical mindset

Communication skills

Education

Bachelor's degree in Business Administration or related field

Tools

Excel

Smartsheet

Asana

Job description

We are seeking a detail-oriented and proactive Project Coordination & Reporting Analyst to support departmental operations by tracking monitoring and reporting on key initiatives action items and commitments. This role plays a critical part in ensuring seamless execution timely delivery and full visibility of ongoing activities for the Department Head and senior leadership.

The ideal candidate will be highly organized analytical and capable of identifying delays or risks early to enable swift corrective actions. This is a pivotal coordination role aimed at enhancing follow-through accountability and operational efficiency across high-impact initiatives.

Key Responsibilities

• Monitor Project and Task Progress: Track assigned initiatives deliverables and milestones to ensure timely execution and adherence to defined quality standards. Regularly report progress updates to the Department Head.
• Data Collection & Analysis: Gather relevant information and performance metrics using tracking tools and dashboards. Synthesize insights into structured actionable reports.
• Milestone & Deadline Tracking: Maintain oversight of timelines and critical deliverables across multiple projects to keep all activities on schedule and aligned with strategic goals.
• Issue Identification & Escalation: Flag potential delays or bottlenecks early and recommend corrective actions to maintain momentum and avoid missed deadlines.
• Reporting & Visibility: Provide consistent transparent updates to the Department Head on the status of open tasks and closure of completed actions.
• Documentation & Follow-Up: Ensure all action items decisions and communications are accurately recorded followed up on and completed as committed.
• Operational Discipline: Strengthen execution efficiency by reinforcing task ownership closing gaps in communication and maintaining momentum across priorities.

Requirements

• Strong organizational and coordination skills with attention to detail.
• Experience using project tracking or workflow management tools (e.g. Excel Smartsheet Asana or similar).
• Excellent written and verbal communication skills.
• Analytical mindset with ability to synthesize information into executive-level summaries.
• Ability to work under pressure manage competing priorities and maintain follow-through.
• Bachelors degree in Business Administration Operations or a related field preferred.