Product Development Coordinator

Kayali; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading fragrance company in Dubai is seeking a highly organized Product Development Coordinator to support the Fragrance Product Development team. Key responsibilities include managing sample logistics, project documentation, and assisting in meeting preparations. The ideal candidate has 2–3 years of relevant experience, exceptional organizational skills, and a passion for the beauty industry. This role offers competitive benefits including premium medical coverage and professional development days.

Benefits

Premium Medical / Dental / Vision coverage

Professional Development Days

Birthday leave

Employee discounts on products

Qualifications

• 2–3 years of experience in coordination, operations, or administrative support.
• Meticulous attention to detail and strong organizational skills.
• Ability to manage multiple priorities with accuracy under tight deadlines.

Responsibilities

• Support daily functions of the PD team.
• Maintain discretion on all projects.
• Organize and maintain sample closets and libraries.

Skills

Organization

Attention to detail

Communication

Teamwork

Proficiency in Microsoft Office

Job description

Who We Are

Fueled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to ‘my imagination’ in Arabic, KAYALI provides a modern fragrance experience inspired by Mona’s rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love. Mona collaborates with some of the world’s most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jeweled bottles.

Our Mission

To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative & luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world.

Summary

We are looking for a highly organized and proactive Product Development Coordinator to support the Fragrance Product Development team in day-to-day execution. Reporting to the Assistant Product Development Manager, this role is key to ensuring project momentum and efficiency across multiple workstreams.

You will take ownership of sample logistics, meeting preparation, documentation, and operational follow-up, allowing the broader PD team to focus on creative development and strategic decision-making. The ideal candidate is hands-on, solution-oriented, and thrives in a fast-paced environment.

Essential Duties and Responsibilities :

• Enhance the effectiveness and productivity of the PD team by supporting daily functions as needed
• Maintain discretion and confidentiality on all projects and product development activities
• Receive, track, and label all incoming product and packaging samples (lab submissions, standards, sprays, etc.)
• Organize and maintain sample closets, product libraries, and project bins
• Archive formulas from contract manufacturers for future reference
• Prepare and organize sample sets for internal evaluations, cross-functional meetings, and supplier reviews
• Coordinate shipments to and from suppliers, labs, and warehouse partners (including booking, tracking, and customs follow-up)
• Assist in preparing and delivering submission kits for Mona, ensuring accuracy and timeliness
• Conduct internal smelling sessions and gather feedback
• Prepare sample trays, meeting materials to help setting up meeting rooms
• Support during in-person and virtual product review sessions by managing samples and collecting feedback
• Consolidate feedback and notes from internal sessions into structured recap documents
• Update and maintain samples trackers and evaluation results
• Assist in the preparation of product fact sheets and documentation to support innovation presentations
• Support team projects and handle ad hoc tasks to ensure the smooth running of operations

Requirements

2–3 years of experience in coordination, operations, or administrative support (experience in beauty or fragrance is a plus)

Meticulous attention to detail and strong organizational skills

Ability to manage multiple priorities with accuracy under tight deadlines

Proficiency in Microsoft Office (especially Excel, PowerPoint and Outlook)

Strong organizational skills with attention to detail and the ability to work in a fast-paced environment.

Team-oriented with a hands-on and proactive mindset environment / A team player who is organized, proactive, and collaborative.

Excellent communication and interpersonal abilities.

Passion for the beauty industry and eagerness to learn and grow within product development

Benefits

Premium Medical / Dental / Vision coverage

Find Your Magic Days

Volunteer Day

Professional Development Days

Birthday leave

Egg Freezing Benefits

Employee discounts on Kayali products

Products gifting