Procurement Executive

SOCIALEYEZ; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A marketing and media agency in Dubai is seeking a Procurement Specialist to manage vendor relationships, handle procurement processes, and support project teams with cost control. Ideal candidates should have 2–5 years of experience in procurement, strong negotiation skills, and proficiency in Excel. This role involves ensuring timely delivery of materials and managing multiple projects efficiently. It offers an opportunity to work closely with various teams and contribute to operational success.

Qualifications

• 2–5 years of procurement or purchasing experience in agency, marketing, media, or production.
• Understanding of digital production and media buying is a plus.
• Ability to work under tight deadlines.

Responsibilities

• Source, evaluate, and onboard vendors.
• Handle purchase requests and raise POs.
• Support project teams with cost estimates.

Skills

Strong negotiation skills

Vendor management

Excellent organizational skills

Communication skills

Ability to manage multiple projects

Tools

Excel

Google Sheets

Procurement systems or ERP tools

Job description

Key Responsibilities

Vendor & Supplier Management

• Source, evaluate, and onboard vendors (production houses, influencers, freelancers, media suppliers, tech platforms, printers, event suppliers, etc.)
• Maintain strong relationships with existing suppliers and negotiate optimal pricing and terms
• Ensure vendors comply with agency standards, contracts, and timelines

Procurement & Purchasing

• Handle purchase requests for campaigns, productions, events, and internal needs
• Raise POs, manage approvals, and track order fulfillment
• Coordinate closely with Creative, Client Servicing, Media, and Finance teams

Cost Control & Budgeting

• Support project teams with cost estimates and vendor comparisons
• Track procurement spends against budgets and flag variances
• Identify cost-saving opportunities without compromising quality

Contracts & Documentation

• Assist in preparing contracts, NDAs, and supplier agreements
• Maintain accurate procurement records, invoices, and vendor databases
• Support finance with invoice matching and payment follow-ups

Operations Support

• Ensure timely delivery of goods and services for campaigns
• Troubleshoot supplier or delivery issues quickly
• Support audits and internal compliance processes

Requirements

Experience & Skills

• 2–5 years of procurement or purchasing experience (agency, marketing, media, or production industry preferred)
• Strong negotiation and vendor management skills
• Understanding of digital production, content creation, media buying, or influencer marketing is a plus
• Excellent organizational and communication skills
• Ability to manage multiple projects under tight deadlines

Tools & Competencies

• Proficient in Excel / Google Sheets
• Familiar with procurement systems or ERP tools (bonus)
• Strong attention to detail and commercial awareness