Personal Assistant to CEO - Arabic Speaker

Black Pearl; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

A well-known hospital in Dubai seeks a Personal Assistant / Executive Secretary to provide comprehensive support for the CEO. The role encompasses a variety of responsibilities including managing appointments, organizing office operations, and ensuring confidentiality in daily tasks. Ideal candidates should possess exceptional organizational skills and the ability to communicate effectively across all levels of the organization.

Qualifications

• Ability to manage calendars and schedules effectively.
• Experience in handling sensitive information with discretion.
• Strong communication and interpersonal skills.

Responsibilities

• Manage the CEO's calendar and scheduling.
• Act as a point of contact for the CEO including call screening.
• Coordinate preparations for meetings and follow-ups.

Skills

Organizational skills

Confidentiality

Communication

Time management

Job description

Our well-known Hospital client is looking to hire a Personal Assistant / Executive Secretary in Dubai.

As a Personal Assistant to the CEO, you are responsible for providing comprehensive support in a one-on-one working relationship. The role entails organizational and executive support tasks, as well as managing professional and personal scheduling for the CEO. This position requires a high level of confidentiality, excellent organizational skills, and the ability to work well with all levels of the organization. Other responsibilities would include but are not limited to :

• Manage and maintain the CEO's calendar, including scheduling meetings, conferences, and travel
• Act as a first point of contact for the CEO screening calls, and correspondence
• Coordinate with internal and external stakeholders for meeting preparations and follow-ups
• Prepare essential documents and presentations for meetings.
• Assist with personal tasks for the CEO such as running errands or individual appointments, as needed.
• Manage administrative tasks, including filing, expense reports, and basic accounting.
• Make travel arrangements and itineraries for both domestic and international trips.
• Take minutes during meetings and provide summaries.
• Conduct research on various topics upon request
• Handle sensitive information with the utmost confidentiality.
• Oversee general office operations and manage office supplies inventory
• Coordinate with IT and other departments for infrastructure and equipment maintenance
• Implement and maintain organized filing systems for both electronic and physical records
• Handle basic bookkeeping tasks and manage expense reports
• Assist in budget preparation and expense management activities.
• Coordinate office team events, meetings, and employee engagement activities
• Assist with other ad hoc projects, research, and tasks as needed
• Handle sensitive and confidential information with utmost discretion.

Personal Assistant • Dubai, United Arab Emirates